SUBJECT/RECOMMENDATION:
Title
Authorize the award of Request for Proposals 01-18, Security Services, to American Guard Services and Sentry Event Services, both of Tampa, Florida, in a not-to-exceed annual amount of $250,000, including two one-year renewal terms at the City’s discretion and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Request for Proposal 01-18 was issued on December 29, 2017 for licensed security service companies to perform services for various departments and locations within the City of Clearwater, with trained, uniformed, unarmed security guards/officers on an as-needed basis. The City received five responsive proposals, which were evaluated by a committee comprised of staff from General Services, Parks and Recreation, and Marine Aviation. The proposals were evaluated on three key areas: responsiveness, responsibility, and technical capabilities. Three shortlisted firms were invited to make presentations to the committee members.
Sentry Event Services, Tampa, Florida, is the recommended vendor for special events. The City hosts a variety of concerts and sports events throughout the year with each event requiring pre-planned and vetted security services. Event security personnel include parking lot staff, security guards, event pit personnel, roamers, and supervisors. Sentry Event Services has been used by Parks and Recreation over the past two years and has proven to be a responsible partner in managing special events.
American Guard Services (AGS), Tampa, Florida, is the recommended vendor for building and facilities security. At this time security services are being utilized at City Hall and the Municipal Services Building but could expand to other facilities in the future. AGS’ proposal demonstrated a high level of experience and web-based technology that will support managing visitors to city facilities. Any future needs for non-event related security services would also be provided by AGS.
APPROPRIATION CODE AND AMOUNT:
Funds are available in General Fund cost code 0107010-530300, Contractual Services to fund the MSB and City Hall security service for the remainder of the current fiscal year.
Funds will be requested in Building and Maintenance cost code 5656531-530300, Contractual Services, to fund the MSB and City Hall security service for fiscal year 2018/19.
Security services for special events will be charged to the special events program (1817574-99865) funded by special events revenues.