SUBJECT/RECOMMENDATION:
Title
Award a construction contract to Steve's Excavating and Paving for construction of Harbor Oaks Subdivision Brick Crosswalks (17-0058-EN) in the amount of $273,592.55 for Base and Alternate Bids combined, which are the lowest responsible bids received in accordance with plans and specifications, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Harbor Oaks Subdivision Brick Crosswalks project base bid includes ten slightly raised and one flush brick crosswalks along Druid Road from Ft. Harrison to Jeffords to address speed concerns on Druid Road in the amount of $112,478.30.
February 12, 2018, City Council directed staff to obtain pricing for alternative brick materials that have brick appearance but are less expensive than real brick.
April 30, 2018, brick alternatives were presented to Council. These materials provided some cost saving but did not provide the desired durability as compared to brick. Council proposed eliminating seven of the previously identified 25 decorative brick crosswalks from the Alternate Bid. This reduction in scope results in a revised Alternate of $161,114.25.
Construction is anticipated start in summer 2018 with a completion in early 2019.
APPROPRIATION CODE AND AMOUNT:
ENRD180003-CONS-CNSTRC $273,592.55
Funds are available in capital improvement project ENRD180003, Traffic Calming, in the amount of $112,478.30 for the base bid; and a third quarter budget amendment will provide a transfer of $161,114.25 General Fund reserves, to capital improvement project ENRD180003, Traffic Calming, to provide the balance needed (alternate bid) to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third-quarter budget amendment allocating General Fund reserves in the amount of $161,114.25 to capital improvement project ENRD180003, Traffic Calming. Inclusive of this item if approved, a net total of $8,138,744 of General Fund reserves has been appropriated by Council to fund expenditures in the 2017/18 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve requirement is approximately $8.7 million, including the BP settlement funds. Exclusive of the BP funds, the remaining balance is $2.2 million, or 1.6% of the current General Fund operating budget.