SUBJECT/RECOMMENDATION:
Title
Approve contract (purchase order) to Dix.Hite and Partners Inc. of Longwood, FL, in the amount of $100,000 for phase one architectural and engineering services for the design of Crest Lake Park according to the master plan developed by Wannemacher Jenson Architects Inc. (WJA) of St. Petersburg, FL., provide direction on project scope and funding source, and authorize the appropriate officials to execute same.
Body
SUMMARY:
On June 12, 2017, the City Council directed staff to proceed with securing architectural and engineering services for the final construction designs and engineering for Crest Lake Park according to the Crest Lake Park Master Plan.
In September 2017, the city purchasing office issued RFQ #32-17 for architectural and engineering design services for Crest Lake Park. The City received six proposals and ranked the top three accordingly: 1. Dix.Hite & Partners, Inc. 2. Wantman Group Inc. 3. Rowe Architects Inc.
This contract is for the first phase which will present the final schematic plans, cost statement and schedule in support of the City moving forward with phase two, detailed design development, construction documents, bid support and contract management. Phase two is estimated to cost between $300,000 - $400,000 depending on scope and budget approved.
Funding is available in CIP 315-93650, Crest Lake Park Improvements, for phase one and phase two design as well as funds to complete the match for the Veteran’s Memorial, however additional funding is required to complete the construction portion of the project. Current estimate is $6,920,000.
At the June 12, 2017 council work session meeting, discussion ensued with support expressed to use BP funds to complete the construction of this project.
The final scope and budget for the project will determine the additional funds needed for the operating budget, including additional staff. Anywhere from 1.5 to 3 new FTE’s (Full Time Equivalent) may be required to maintain the park with an operating budget of between $150,000 - $200,000.
This will be a legacy type project celebrating the gateway into downtown Clearwater as well as the beaches while preserving the integrity of the neighborhood.
If this contract is approved, phase one will be completed within 6 months, August 2018.
This item supports the City Strategic Direction and priorities for quality by providing new and improved infrastructure for the citizens of Clearwater.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Project 315-93650, Crest Lake Park Improvements, to fund this contract.
USE OF RESERVE FUNDS: N/A