SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order increase in the amount of $150,000 to Smith Fence Company, Clearwater, FL, for a revised total of $400,000 for the purchase of labor, materials, and equipment, to install and remove fencing for events and projects and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Staff is requesting that the Purchase Order to Smith Fence Company in the amount of $250,000 be increased by $150,000, for a revised authorization amount of $400,000. As allowed by Section 2.564(1)(d), Code of Ordinances, the City is a co-op participant in the Pinellas County Co-op Contract #123-0148-B, with City requirements represented in the solicitation and resulting bid award.
A purchase order to Smith Fence Company was issued on May 21, 2016 for $98,000 and Council approved an increase to $250,000 on February 2, 2017. Due to the many fence repairs and replacements caused by Hurricane Irma, coupled with increased security fence needs for capital improvement projects, there is a need to increase this purchase order. This contract is utilized for temporary and permanent fencing at special events; recreation facilities including tennis courts, ballfields, basketball courts; and perimeter fencing at construction projects.
Smith Fence Company has been very responsive to the City’s needs. The current contract expires May 2018 and new bids will be solicited through the Pinellas County Cooperative Procurement Group.
APPROPRIATION CODE AND AMOUNT:
Funding for this BPO will come from a variety of operating and capital improvement codes in the Parks and Recreation Department, one of which is a CIP project specifically designated as “Fencing Replacement Program” CIP 315-93638.
USE OF RESERVE FUNDS: N/A