SUBJECT/RECOMMENDATION:
Title
Approve the purchase of HVAC replacement and repair parts in the amount of $300,000 for Fiscal Year 2017/18, to vendors as listed, in accordance with City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids, to include other sourced vendors as required, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
A majority of B&M HVAC purchases for equipment replacement and repair parts have been made as sole source buys direct from the manufacturer or manufacturer’s distributor, or by piggybacking other entities’ contracts.
The authorizations for sole source and/or piggyback contracts have been brought to Council each time the source-specific expenditures are expected to exceed $100,000 within a single year, as required by city code. This request consolidates the authorization to utilize properly sourced piggyback contracts and/or sole source manufacturers and distributors, not limited to the following:
• Tampa Bay Trane - US Communities (Contract # 15-JLP-023 expires 9/30/2022)
• Florida Cooling & Supply - Distributor
(Heil, Copeland, Honeywell, Larkin, Tempstar, Grandaire, Arcoaire, Manitowoc and associated parts, controls, motors and tools)
• Johnstone Supply - Distributor
(Westinghouse, Daiken, Coleman, CDI, and Goodman and associated parts, controls, motors, and tools)
• United Refrigeration - Distributor
(Mitsubishi, Fijitsu, Bohn, Airtemp, Nordyne and associated parts, controls, motors, and tools)
• RE Michel Company - Distributor
(Heil, Arocaire, Tempstar, Tecumseh, Copeland and associated parts, controls, motors, and tools)
The estimated 20% of annual parts spend that is not sole source or piggyback is with vendors who are contacted for quotes. Additional vendors will be engaged as needed. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
565-06531-546200-519
315-94510-546200-590