SUBJECT/RECOMMENDATION:
Title
Approve Supplemental Work order to Architect of Record Long and Associates Architects/Engineers, Inc. of Tampa, FL in the amount of $504,901 for architectural and engineering services for the proposed Clearwater Gas System Facility Redevelopment Project (15-0043-GA); approve the transfer of $4,505,380 from Gas Fund reserves to Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On June 16, 2016, City Council approved the initial design work order to Long and Associates in the amount of $1,353,099. This Supplemental 2 Work Order includes additional design efforts for a larger facility to accommodate additional staff, equipment and marketing functions. The supplement also includes increased construction administration costs for the anticipated 30-month construction duration for the larger facility versus the original 24-month duration. The total work order for design and construction administration is $1,858,000.
In addition, Walbridge was selected as the Construction Manager at Risk to provide pre-construction phase services for the redevelopment project. Currently, the total budget is estimated to be $27,500,000. This includes an estimated Guaranteed Maximum Price (GMP) to construct the project, along with all other expenses outside the GMP (i.e., furniture, moving, network communications, phones, security cameras, etc.). This requires a budget increase of $4,505,380, as there is currently $22,994,620 in the Capital project.
Clearwater Gas System plans to present the project GMP for approval at the December 7, 2017 council meeting. If approved, construction will start in January 2018 with anticipated completion in July 2020.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-96384, Gas System - Pinellas Building, to fund this contract increase.
A first quarter budget amendment will provide a transfer of $4,505,380 from Gas Fund reserves, to capital improvement project 315-96384, Gas System - Pinellas Building, to fund the total project budget.
USE OF RESERVE FUNDS:
If approved, the remaining balance in Gas Fund reserves is approximately $19 million, or 38% of the fiscal year 2017/18 Gas Fund operating budget.