SUBJECT/RECOMMENDATION:
Title
Authorize the City Manager to execute an amendment to the current agreement with AshBritt, Inc. of Deerfield Beach, FL, for the modification of pricing rates for Disaster Debris Collection and Removal Services and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On September 7, 2017, Council approved an agreement with AshBritt, Inc. of Deerfield Beach, Florida, for disaster debris removal and disposal services, as recommended by the selection committee for the City’s Request for Proposals 15-17. Approved at the same time was an Interlocal Agreement (ILA) with Pinellas County to allow the City, as a participating agency, the option to engage contractor(s) for post-disaster debris collection/removal and/or post-disaster debris removal monitoring services. AshBritt, Inc. is one of several debris removal contractors chosen by the County to provide these services to participating agencies.
Staff requests Council to authorize the City Manager to execute an amendment to the City’s AshBritt contract, specifically Attachment 1 - Fee Schedule, to add the “per cubic yard” rates from AshBritt’s County contract to our existing contract, to supplement the “per ton” rates. FEMA regulations allow for reimbursement using both rate options and this action will provide the flexibility of using either “per ton” rates or “per cubic yard” rates.
The impact of Hurricane Irma in south Florida has created a high demand for sub-contractors in that region, and these circumstances have limited AshBritt’s ability to enlist qualified sub-contractors. The conditions favor sub-contractors’ ability to dictate the way their services are paid for and be more selective in the work they perform. Having the choice of rate payment options enhances AshBritt’s ability to attract qualified sub-contractors to Clearwater.
APPROPRIATION CODE AND AMOUNT:
No funds will be necessary to enter into this agreement.
Given the uncertainty as to the extent of funds required for payment to the vendor, a separate agenda item will be brought forth once an estimate can be made.