SUBJECT/RECOMMENDATION:
Title
Approve the purchase of Fleet replacement and repair parts in the amount of $1,400,000 for Fiscal Year 2017/18, to vendors as listed, in accordance with City Code of Ordinances Section 2.564(1)(b) Sole Source and Section 2.564(1)(d) Other Government Entities Bids, to include other sourced vendors as required, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Analysis of Fleet’s historical purchase data of replacement and repair parts shows that approximately 85% of the purchases have been made as sole source buys direct from the manufacturer or manufacturer’s distributor, or by piggybacking other entities’ contracts.
The authorizations for sole source and/or piggyback contracts have been brought to Council each time the source-specific expenditures are expected to exceed $100,000 within a single year, as required by City Code. This request consolidates the authorization to utilize properly sourced piggyback contracts and/or sole source manufacturers and distributors, not limited to the following:
• City of Miami 249240(18), expires 12/21/2018 (Parts House)
• Hillsborough County Schools 13-136-DST, expires 2/2/2019 (Fleet Products)
• Hillsborough County Schools 15-060-02, expires 8/12/2018 (Sunstate International)
• Hernando County Schools PB 18-060-07, expires 4/2020 (AutoZone)
• Hernando County Schools PB 18-060-08, expires 9/2020 (Napa)
• Bobcat of Tampa Bay
• Environmental Products (Elgin sweepers)
• Everglades Farm Equipment (John Deere)
• Kussmaul Electronics (Kussmaul chargers and auto ejects)
• Ring Power Parts
• Tampa Truck Center (Freightliner and Sterling)
• Additional vendor examples noted on spreadsheet
The estimated 15% of annual parts spend that is not sole source or piggyback is with vendors who are contacted for quotes. A spreadsheet that includes Fiscal Year 17/18 estimated expenditures for the contracted and sole source vendors, as well as the most frequently used miscellaneous vendors from the current fiscal year is available. Additional vendors will be engaged as needed. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
0566-06611-550600-519