SUBJECT/RECOMMENDATION:
Title
Ratify and confirm the City Manager's approval to award a contract to Garland/DBS, Inc., of Cleveland, Ohio, in the amount of $165,370.70, to perform roofing repairs and replacement at Barefoot Beach House, in accordance with City Code 2.564(1)(d) Other Government Agency Bids, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Barefoot Beach House has been a mainstay on south Clearwater Beach for over 30 years. Due to the age of the structure and the harsh conditions for beach facilities, the roof on the current building is in need of complete replacement, including repairs and replacement of damaged decking and lumber.
In reviewing possible options for how to repair and replace the roofs, staff is recommending the U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Garland/DBS, Inc. (Garland), previously used by Building and Maintenance on multiple city buildings. Garland is a contractor that has been awarded a Cobb County, Georgia bid for roofing services through this agreement, which is available to all members of the U.S. Communities cooperative.
This contract will include the removal of all roof systems down to wood deck, replace any damaged wood decking or wood supports, remove skylights on flat roof sections; and install new flashings, membrane adhesive, asphalt primer, new dimensional shingle roof system and gutter system.
This contract includes a 10-year limited warranty on the roof as well as an additional two-year contractor warranty on labor. Garland performs an annual roof inspection for damage and repairs that might be needed.
Garland administered a competitive bid process for the project and obtained three responsive bids. The City has had successful experience with Garland on other city roofing projects including Spectrum Stadium.
This is a 30-day project and must be completed prior to construction of Phase II Restroom Renovations which will be completed prior to the 2018 spring break season.
This item supports the City's Strategic Vision to provide quality facilities (Clearwater Beach House) for not only the enjoyment by residents but also Clearwater Beach tourists.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93672, Clearwater Beach Infrastructure Repair and Improvements, to fund this contract.
USE OF RESERVE FUNDS: N/A