SUBJECT/RECOMMENDATION:
Title
Approve an increase in funding level of Purchase Order BR512116 with United Rentals of Tampa, FL, in the amount of $400,000, increasing the total to $2,500,000 for the rental of equipment and related services utilized for bypass pumping of influent flow at the Marshall Street WRF and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
United Rentals (North America) Inc. provides equipment rentals under contract with National Joint Powers Alliance (NJPA). Rental equipment acquired through United Rentals is in compliance with the NJPA Contract #091615, which expires October 20, 2019. The City of Clearwater is a member of NJPA and is eligible to piggyback on this contract in accordance with City Code 2.564 (1)(d), other government entities’ contracts.
During Hurricane Hermine the Marshall Street WRF influent pump station experienced a mechanical pump failure that resulted in the flooding of the dry pit side of the station, destroying the electrical and mechanical systems and rendering the pump station unusable. Emergency pumping systems were installed to allow bypass pump influent flow to the treatment units at the plant until repairs to the station could be designed and constructed. In January of 2017, it was estimated that this design and construction work would require six months to one year to complete. Funding was put in place with BPO BR512116 at that time to fund the first ten months cost of the rental equipment.
On January 19, 2017, Council approved BPO #BR512116 in the amount of $2,100,000.00 under agenda item ID#16-3112.
The repair work is currently being constructed and is scheduled to be completed by the end of December 2017, which is twelve months after the issuance of the initial BPO. Therefore, two additional months of operation of the United Rentals’ pumps, piping and appurtenant equipment and services is required. The average cost for these rentals and services are estimated at approximately $200,000 a month. Therefore, this BPO must be increased by $400,000 to pay for that additional rental period.
APPROPRIATION CODE AND AMOUNT:
0315-96664-565500-535-000-0000 $400,000.00
USE OF RESERVE FUNDS: N/A