SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order (contract) with United Rentals of Tampa, FL, in the annual amount of $150,000.00 with the option for two, one-year term extensions for rental equipment intended for normal operating activities and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
United Rentals (North America) Inc. provides equipment rentals under contract with National Joint Powers Alliance (NJPA). Rental equipment acquired through United Rentals is in compliance with the NJPA Contract #091615, which expires October 20, 2019. The City of Clearwater is a member of NJPA and is eligible to piggyback on this contract in accordance with City Code 2.564 (1)(d), other government entities’ contracts.
Public Utilities undertakes maintenance activities and responds to emergency conditions that periodically require bypass pumping of flows so repairs can be made. In addition, temporary generators, pumps and other maintenance equipments larger than the units owned by the Utility or in numbers greater than owned by the Utility are required. Timely maintenance of the facilities is required to properly maintain the equipment, meet FDEP Permit conditions and to prevent the release of wastewater into the environment.
In addition to the annual purchase order authorization, an increase in the amount of $40,000.00 to BR511916 is requested in order for United Rentals to continue to provide temporary generators, pumps and other maintenance equipment through October 30, 2017.
APPROPRIATION CODE AND AMOUNT:
0421-01351-544100-535-000-0000 $ 40,000.00 2016/2017
0421-01351-544100-535-000-0000 $ 150,000.00 FY2017/2018
Sufficient funding are available in the Water & Sewer Utility Fund operating cost center 0421-01351, Wastewater Operations, in the amount of $40,000.00 for the period 2016/2017.
The funding for the $150,000.00 will be included in the Wastewater operating budget in FY2017/2018 from the Director.
USE OF RESERVE FUNDS: N/A