SUBJECT/RECOMMENDATION:
Title
Approve the award of Invitation to Bid 09-17, Mechanical, Electrical, and Plumbing Services, for a not-to-exceed annual amount of $1,700,000 ($950,000 Building and Maintenance and $750,000 Public Utilities), including two one-year renewal terms at the City’s discretion, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) #09-17 was issued on April 28, 2017 for Mechanical, Electrical, and Plumbing Services to be provided on an as-needed basis throughout the City. Eighteen bids were received on May, 31, 2017, of which thirteen were considered to be responsive bidders by Purchasing. The bidders demonstrated a minimum of five years experience in performing their respective trade(s) in a commercial/industrial environment and submitted proposed rates for their services. The proposed hourly rates were evaluated and compared to Bureau of Labor and Industries wages in the Tampa Bay area, fully loaded commercial trade rates, and multiple municipal trade-specific contracts in the region. The evaluation resulted in the wage determination offered to, and accepted by, the contractors listed below:
Mechanical Contractors: Air Mechanical Group of Tampa FL, ConServ Building Services of Largo FL, Cox Heating and Air Conditioning of Largo FL, JV System Services of Clearwater FL, Kenyon & Partners Inc, Pure Air Control Services, Trane of Tampa Bay of Tampa FL and Siemens of Tampa FL.
Electrical Contractors: All Phase Electric of Tampa FL, APG of Clearwater FL, Bates Electric In; Conserv Building Services, Erwin Electric of Tampa FL, MCS of Tampa FL, Riley Electric Company
Plumbing Contractors: All Florida Plumbing Contractors of Largo FL; Alter Plumbing of Largo FL; Apollo Plumbing of Seminole FL; ConServ Building Services of Largo FL
Public Utilities and the Building & Maintenance Division manage numerous capital and maintenance projects which require the services of certified mechanical, electrical and plumbing contractors. Having an established roster of contractors for each trade will enable Building and Maintenance to be more proactive and responsive to the many deadlines and needs throughout the City, and facilitate Public Utilities’ maintenance of water and wastewater facilities in compliant operation.
The intention is to maintain the rosters with a minimum of three contractors in each trade. Authorization is requested to allow Purchasing to backfill roster contractors that may be dropped for a variety of reasons, not limited to:
• a contractor goes out of business
• a contractor notifies us they don’t want to be on the roster
• a contractor refuses multiple city work orders in a three-month period
Qualifications comparable to the original bid and acceptance of the contract rates would be requirements of any contractor(s) added to the rosters.
APPROPRIATION CODE AND AMOUNT:
Funding for this award will come from various Operating cost centers as well as various Capital Improvement Projects, respective to the work being performed.