SUBJECT/RECOMMENDATION:
Title
Award a contract (purchase order) to Caladesi Construction Company (Caladesi) of Largo Fl., Bid 16-0035-PR for the construction of the Morningside Recreation Center Building located at 2400 Harn Blvd. in the amount of $5,702,809.73, including 10% contingency; transfer $385,000 of Gas revenues and $815,000 of general fund reserves at third quarter to the Morningside Recreation Center (CIP 315-93251) and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 6, 2015, the City Council approved allocating an additional $2,580,000 from undesignated Penny III projects to Capital Project 315-93251 (Morningside Recreation Center), in fiscal year 2016/17, for the construction of the new 22,000 sq. ft. recreation center at Morningside Recreation Complex.
A design committee made up of city staff and citizens worked together with Wannemacher Jensen Architects, Inc. (WJA) to design a facility that would meet the needs of the community.
The completed design went out to public bid on April 2017 resulting in 9 very competitive bids. The bids ranged from a low of $5,702,809.73 to $6,376,159 or a range of $673,349.27. Caladesi was the lowest and most responsive of all bidders.
The scope of the contract includes all construction trades necessary to build a 20,900 sq. ft. recreation center consisting of the following spaces: Lobby, Office, Fitness Room, Gymnasium, Storage, Restrooms and Multipurpose rooms for meetings and programs.
One of the most creative additions to this construction project is the inclusion of gas powered air conditioning system for the building. The increased investment cost to add this system is $385,000. It is anticipated that the system will produce enough energy savings within 7 to 9.7 years to cover the cost of the initial investment and savings thereafter.
The budget for this project which was first approved in fiscal year 2000 as a Penny II project is $5,965,000. To date, the following has been completed and/or encumbered for this project:
Removal of previous recreation center and improvements to Morningside Park FY06-09 - $240,615
Architectural and Engineering Services for the Center and Pool FY15-17 - $411,560
Remove pool building, construct new pool pump system, changing room cabanas, basketball courts, fencing and site work FY16/17 - $592,095
Additional items to be completed in this project include FF & E, Public Art, Installation of gas water heaters, fencing and this contract.
Additional funding required to complete this project is $1,200,000 to come from $385,000 Gas revenues and $815,000 General Fund Reserves.
This item supports the City Strategic Direction and priorities for quality by providing new infrastructure for the citizens of Clearwater.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide a transfer of $385,000 in Gas revenues and $815,000 in General Fund revenues, to capital improvement project 315-315-93251, Morningside Recreation Center, to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment allocating General Fund reserves in the amount of $815,000 to capital improvement project 315-93251, Morningside Recreation Center. Inclusive of this item if approved, a net total of $7,993,663 of General Fund reserves has been appropriated by Council to fund expenditures in the 2016/17 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve requirement is approximately $14.0 million, or 10.7% of the current General Fund operating budget.