SUBJECT/RECOMMENDATION:
Title
Ratify and confirm the City Manager’s approval to provide additional funding in the amount of $46,500 to complete the construction and installation of scoreboards at Carpenter Complex and Jack Russell Stadium, to be funded from available funds in existing Capital Improvement projects.
Body
SUMMARY:
On Dec. 3, 2015, the City Council approved the purchase order for the construction of scoreboards and decorative signs at Carpenter Complex and Jack Russell Stadium to Omega Sign Service Corporation of Odessa Florida in the amount of $163,225.
This purchase order was for the replacement and installation of scoreboard and signs at Carpenter Complex (Richie Ashburn Field and Robin Roberts Field) and Jack Russell Stadium. The new scoreboards replaced non-functioning and insufficient scoreboards at Carpenter Complex and Jack Russell Stadium.
Omega Sign Service Corporation (OSSC) was the lowest most responsive bid of the three bids that were received. The second lowest bid was $257,053.00. OSSC was unable to complete the project and the purchase order was canceled.
Parks and Recreation staff took over the management and construction of the scoreboards and they were completed and installed prior to this spring season. The additional cost over and above the original purchase order for the City to complete this project was $46,500.
In order to complete the scoreboards prior to this spring season the City Manager approved the additional expenditure of funds needed.
APPROPRIATION CODE AND AMOUNT:
There are sufficient funds in the original CIP codes used for this project; 315-93203, Carpenter Complex and 315-93649, Jack Russell Stadium for this project.
USE OF RESERVE FUNDS: N/A