SUBJECT/RECOMMENDATION:
Title
Authorize citywide utilization of the State of Florida office supplies contract, awarded to Office Depot, Inc. of Boca Raton, FL, not to exceed an annual amount of $250,000, effective April 1, 2017 for a five-year term with renewal options, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The State of Florida issued RFP 07-44111513-K for Office Supplies and selected Office Depot as the State’s office consumables contract vendor. Office Depot offers 20,500 items in the contract with 28 dedicated Associates to support Florida public sector customers, providing extremely competitive pricing based on the aggregate volumes of historical contract users in the state.
This authorization establishes Office Depot as the City’s primary office supplies vendor for use by all city departments during the contract term, pursuant to City Code Section 2.564(1)(d), Other Government Entities’ Contracts. The initial contract term is effective April 1, 2017 through March 31, 2022, with renewal terms for up to an additional five years.
Purchases for office supplies are typically low-dollar and are facilitated with the City’s procurement card (p-card). On occasion it is necessary for departments to make purchases from other office supplies vendors due to immediate requirements (local store) or specific item(s) not available from Office Depot, and such purchases are included within this annual authorized amount.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the 2016/2017 budget and budgeted annually in respective department budgets under object code 550100, Office Supplies.
Not to exceed an annual amount of $250,000