SUBJECT/RECOMMENDATION:
Title
Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal Year 2017/18 special events, including four annual city events and twenty-three city co-sponsored events, at an estimated General Fund cost of $506,520 ($84,750 cash contributions and $421,770 in-kind contributions) and Enterprise Fund cost and fee waiver of $96,450 for the purposes of Fiscal Year 2017/18 departmental budget submittals. (consent)
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SUMMARY:
According to City Council Policy, M - Special Event Fees, there shall be an annual review of city sponsored/co-sponsored events during the budget process. An agenda item approving co-sponsorship and level of support for these events will be brought before the City Council at the beginning of the budget process each fiscal year. In the event additional money is required beyond what is approved in the Fiscal Year 17/18 budget, City Council approval will be required.
Staff recommended level of cash and in-kind contributions to be included in the various departmental budgets for Fiscal Year 2017/18 for city sponsored and co-sponsored special events are detailed in Special Events Budget Estimates chart for Fiscal Year 2017/18. Also, included is a list of 30 additional special events requiring some type of in-kind support from the Parks and Recreation Special Events Division during Fiscal Year 2017/18.
The new requests and events added for Fiscal Year 2017/18 are as follows:
• Phil Doganeiro 3-Bridge Race - This event has been held in the past in memory of Phil Doganeiro with proceeds used in support of Clearwater for Youth (CFY) scholarships and sports programs, to help further the CFY mission that no child will be denied the ability to play in a sports program because of an inability to pay. City support is for Police and Traffic Ops only ($10,500)
• Florida Senior Games - The Florida Senior Games Series is a multi-sport event program for adults 50 and over which has been held in Clearwater in the past and has grown to where police and traffic operations are needed. This is a quality event that brings seniors in from all over the State to compete. City support is for Police and Traffic Ops only ($9,920)
• Meet the Pros - This event is an annual fundraiser for CFY where attendees can meet local sports stars and coaches from the Tampa Bay Rays, Buccaneers, and more. City support is for Parking only ($2,050)
The only other major general fund increase is in Life Safety and Inspection, $9,140 over Fiscal Year 2016/17 amounts. Enterprise fund support increased by a total of $4,780 which came primarily from Solid Waste, Gas and Parking.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A