SUBJECT/RECOMMENDATION:
Title
Ratify and confirm purchase order (contract) to TLC Diversified Inc. in the amount of $120,000.00, United Rentals Inc. in the amount of $1,000,000.00, McKim and Creed Engineers in the amount of $199,000.00, and B.L. Smith Electric Inc. in the amount of $9,623.50 for Emergency Services associated with the mechanical pump failure flooding the Marshall Street WRF influent pump station, as part of the Water Pollution Control R and R Project; and authorize the appropriate officials to execute same.
Body
SUMMARY:
During Hurricane Hermine, the Marshall Street WRF influent pump station experienced a mechanical pump failure that resulted in the flooding of the dry pit side of the station, destroying the electrical and mechanical systems and rendering the pump station unusable. The following emergency services were utilized:
On September 16, 2016, a purchase order BR511821 approved by the City Manager in the amount of $120,000.00 issued to TLC Diversified Inc for the 50,000 gallons of temporary headworks installation, rental and removal.
On September 20, 2016, a purchase order BR511822 approved by the City Manager in the amount of $500,000.00, and on December 08, 2016, an additional $500,000.00 was also approved with the total of $1,000,000.00, issued to United Rentals Inc for the equipment rental and for the bypass pumping services. Emergency pumping systems were installed immediately to allow influent flow to enter the plant.
United Rentals (North America) Inc. provides equipment rentals under contract with National Joint Powers Alliance (NJPA). Rental equipment acquired through United Rentals is in compliance with the NJPA Contract #091615 which expires October 20, 2019. The City of Clearwater is a member of NJPA and is eligible to piggyback on this contract in accordance with City Code 2.564 (1)(d), other government entities’ contracts.
On October 05, 2016, a purchase order ST113299 approved by the City Manager in the amount of $199,000.00 issued to McKim & Creed Engineers for the engineering services relating to the electrical and controls repairs and/or replacement of the influent pump station and other effected systems.
On October 07, 2016 a purchase order ST113321 approved by the City Manager in the amount of $9623.50 issued to B.L. Smith Electric Inc for the temporary hook up pumps at the Marshall Street WRF.
APPROPRIATION CODE AND AMOUNT:
0315-96664-563800-535-000-0000 $120,000.00
0315-96664-565500-535-000-0000 $1,000,000.00
0327-96664-561300-535-000-0000 $199,000.00
0327-96664-563800-535-000-0000 $9,623.50
Sufficient funding is available in the Capital Improvement Program project, 0315-96664, Water Pollution Control R & R, in the amount of $1,120,000.00 and in the Utility and Replacement project, 0327-96664, Water Pollution Control R & R $208,623.50.
USE OF RESERVE FUNDS: N/A