SUBJECT/RECOMMENDATION:
Title
Approve increasing Blanket Purchase Order (BPO BR511958) to Ruth Eckerd Hall, Inc. (REH) by $450,000, from $419,400 to $869,400, to reimburse REH for entertainment for concerts in Coachman Park, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
BPO BR511958 to REH is the annual funding agreement between the City and REH ($400,000 per year), as well as payment for the operation of the Clearwater Community Chorus ($19,400). The funding agreement was approved on March 1, 2001 and the Clearwater Community Chorus agreement was approved on November 3, 2005.
REH partnered with the City in February of 2016 to bring Bryan Adams to Clearwater’s Coachman Park for a very successful concert. The City and REH hope to partner once again to bring additional concerts to the park in April/May of 2017 for a Spring Concert Series at Coachman Park.
In order to do so, staff is requesting that this BPO be increased by $450,000 to reimburse REH for entertainment contracts they may arrange in regard to these concerts as well as to pay REH $1.00 for each ticket sold for their assistance in advertisement placement (using their buying power savings), technical support, email marketing to their 220,000 e-club members.
If the Spring Concert Series is not held then these funds will not be needed or expended.
The Bryan Adams concert was attended by over 5,617 persons and after all costs to both REH and the City all event costs were covered.
APPROPRIATION CODE AND AMOUNT:
Funding for this increase will come from revenue generated from the concert and placed in Special Events Code 181-99865.
USE OF RESERVE FUNDS: N/A