SUBJECT/RECOMMENDATION:
Title
Approve a change order increase to Blanket Purchase Order (Requisition No. 126699) to Smith Fence Company, Clearwater, FL, from $98,000 to $250,000, for the purchase of labor, materials and equipment to install and remove temporary as well as permanent fencing for special events, recreation facilities including tennis courts, ballfields, basketball courts, perimeter fencing and construction projects, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Staff is requesting that a Blanket Purchase Order (BPO) to Smith Fence Company in the amount of $98,000 be increased by $152,000, in accordance with Sec. 2.564(1)(d), Code of Ordinances, Pinellas County Co-op Contract No. 123-0148-B. The City is a co-op participant; city requirements are represented in the solicitation and resulting bid award.
A purchase order to Smith Fence Company was issued on May 21, 2016 for $98,000. Due to the many fence repairs and replacements coupled with increased fence needed for capital improvement projects this year there is not enough funds in this purchase order to meet the annual needs.
With over 100 parks in the City, there is a steady supply of minor and major fencing projects that need to be addressed every year. It is difficult and time consuming to get quotes and/or bids for each small project and we find that we get better pricing by going with larger contracts/BPO’s.
Any large construction fencing project that exceeds the $50,000 limit will be bid out separately according to the current city policy and if over $100,000, brought before the Council for approval.
Smith Fence Company has been very responsive to the City’s needs in the past and is the Pinellas County Co-ops low bidder until May 7, 2018 when new bids will be solicited.
APPROPRIATION CODE AND AMOUNT:
Funding for this BPO will come from a variety of operating and capital improvement codes in the Parks and Recreation Department, one of which is a CIP project specifically designated as “Fencing Replacement Program” CIP 315-93638 where there is currently a balance of $180,000 for fence repairs and replacements.
USE OF RESERVE FUNDS: N/A