SUBJECT/RECOMMENDATION:
Title
Award a contract (purchase order) to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for $148,439.50, which includes a 10% contingency, to perform various roofing repairs and replacements needed throughout Bright House Field, under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities, and authorize the appropriate officials to execute same.
Body
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by Wannemacher, Jenson Architects Inc. (WJA) and Delta Engineering for Bright House Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Bright House Field were established.
The study identified the need to repair and/or replace all roofs in Fiscal Year 2020/21 however, several of the roofs are now failing and need to be addressed this fiscal year.
In reviewing possible options for how to repair and replace the roofs, staff looked at the U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA). Garland is a contractor that has been awarded a bid for roofing services through this agreement, and is available to all members of the U.S. Communities cooperative, of which the City of Clearwater is a member.
This contract will include the removal of all wet insulation down to metal roof deck and replacement with new insulation; replace damaged modified membrane; repair all open flashings; install asphalt primer, energizer liquid membrane, polyester reinforcement, and another coat of energizer liquid membrane and 3M roof granules, on selected roofs.
In addition, this contract includes a 10-year limited warranty on the roof as well as an additional two-year contractor warranty on labor. Garland inspects the roofs once a year for damage and repairs that might be needed.
To obtain the cost of this project Garland administered a competitive bid process for the project and obtained three responsive bids. The City has had successful experience with Garland on other City roofing projects administered through the Building and Maintenance Division.
This is a 90-day project and will be completed prior to Spring Training 2017.
This item supports the City's Strategic Vision to provide quality facilities (Bright House Field) for not only the enjoyment by residents but to promote the sports tourism associated with the Phillies.
APPROPRIATION CODE AND AMOUNT:
Sufficient funds are available in Capital Improvement Program project 315-93205, Bright House Field Repairs for this contract.
USE OF RESERVE FUNDS: N/A