File #: ID#16-2847    Version: 1 Name: Award Contract Bright House Field HVAC
Type: Action Item Status: Passed
File created: 9/20/2016 In control: Parks & Recreation
On agenda: 10/5/2016 Final action: 10/5/2016
Title: Award a contract to Kenyon and Partners Inc. (KPI), of Tampa, Florida, Bid 16-0023-PR-B, for $383,170.41, which includes a 10% contingency, to perform various air conditioner renovations and replacements needed throughout Bright House Field and transfer $32,000 from CIP 315-93604 Boardwalks and Dock Replacement to CIP 315-93205 Bright House Field Infrastructure Repairs, and authorize the appropriate officials to execute same.
Attachments: 1. Bid Proposal from Kenyon.pdf

SUBJECT/RECOMMENDATION:

Title

Award a contract to Kenyon and Partners Inc. (KPI), of Tampa, Florida, Bid 16-0023-PR-B, for $383,170.41, which includes a 10% contingency, to perform various air conditioner renovations and replacements needed throughout Bright House Field and transfer $32,000 from CIP 315-93604 Boardwalks and Dock Replacement to CIP 315-93205 Bright House Field Infrastructure Repairs, and authorize the appropriate officials to execute same.

 

Body

SUMMARY: 

A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering for Bright House Field. 

 

As a result of the study, CIP budgets for the maintenance and upkeep of Bright House Field were established.

 

The study indentified the need to replace all of the air-conditioning units over the next four years beginning with Phase I in Fiscal Year 2016/17.

 

This contract will include the removal and replacement of the worst units and systems (11) at the ballpark as well as replacing the major cooling tower and pumps.   Also, included is a five-year warranty on all HVAC compressors for this project. 

 

Alternate bids were also received from this contractor for Phase II totaling $323,430.14 which would replace an additional 27 systems.  This will be addressed in Fiscal Year 2017/18 CIP budget. 

 

A change order deduct including the elimination of a new AC system for the Diamond Club Concessions located on the 3rd floor suites section, as well as decreasing the contingency from 10% to 5% will be forthcoming. 

 

An additional $32,000 is needed in order to fund this contract as well as needed roof repairs at the ballpark therefore staff is recommending the transfer of $32,000 from CIP 315-93604 Boardwalks & Dock Replacement to CIP 315-93205 Bright House Field Infrastructure Repairs.   This transfer will not impact the scheduled repairs and replacement of boardwalks and docks scheduled for 2016/17.

 

This is a 120-day project and will be completed prior to Spring Training 2017.  

APPROPRIATION CODE AND AMOUNT:

A first quarter budget amendment will provide a transfer of $32,000 from capital improvement project 315-93604, Boardwalks & Dock Replacement to capital improvement project 315-93205, Bright House Field Infrastructure Repairs.

 

USE OF RESERVE FUNDS:  N/A