SUBJECT/RECOMMENDATION:
Title
Award a Blanket Purchase Order to Encore Broadcast Systems, Inc. of Tampa, FL, in the amount of $453,000 for the purchase of advanced audio-video equipment for City Hall and Municipal Services Building, and authorize the appropriate officials to execute same.
Body
SUMMARY:
Vendor selection is in accordance with Sec. 2.564(1) (d), Code of Ordinances - Other government bid. The City will piggyback on Hillsborough Co. School Contract ITB 1411s-EST TV Studio Equipment, Purchase, Installation, Repair and Related Parts. This contract was awarded to Encore Broadcast Systems of Tampa as the qualified vendor to provide procurement and technical design of audio, video, networking, IP Cameras, hearing loop, software licensing, and installation services.
The scope of services to be performed includes procurement, design and installation of electronic equipment to upgrade City Hall Chambers, the Municipal Services Building training lab, Municipal Services Building, Room 130 (conference room located on the first floor of MSB and used for solicitation interviews and presentations), and the C-View TV Control Room located in the Municipal Services Building.
Initial work under this contract will be designing an interactive dais for official meetings of City Council and designated advisory board meetings. The next phase of work involves design and installs of related equipment into C-VIEW control room and related equipment/software installations for streaming and cable casting of board meeting. The third phase of the project will be design and install related equipment into the training lab and room 130 conference rooms. At the end of the project, all facilities will be interconnected.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of $500,000 from the Administrative Services Fund, to capital improvement project 315-94890, Advanced Enterprise Audio Visual R&R, to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment allocating Administrative Services Fund reserves in the amount of $500,000 to capital improvement project 315-94890, Advanced Enterprise Audio Visual R&R. The Administrative Services Fund currently has an estimated $3.0 million in available reserves after recognizing monies previously committed to capital projects.