SUBJECT/RECOMMENDATION:
Title
Approve blanket purchase orders for citywide signage purchases to designated vendors, for the annual amount of $100,000, including two one-year renewal terms at the City’s option, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City has a variety of signs which require updating or replacement due to the new logo introduction. Invitation to Bid 17-16, Citywide Signage, was issued July 12, 2016 and eight responses were received on August 10, 2016. One bidder was deemed non-responsive due to not being properly licensed as a Non-Electric Sign Contractor in Pinellas County (in accordance with Pinellas County Construction Licensing Board [PCCLB] code) per the bid requirements.
The bid included primary signage requirements such as regulatory and identification type signage found at the City’s parks, recreation centers, and at the beach. Additional signage requirements included aluminum blanks with digital and cut vinyl reflective overlays with anti-graffiti coatings. Miscellaneous bid items included banners of all sizes, light pole banners, sign posts, sign refurbishments, and installation services.
The award of blanket purchase orders to Elite Designs Unlimited, Inc., of Safety Harbor, FL, and Ryan-Markland Signs, Inc. of Inverness, FL, is recommended in an aggregate amount of $100,000 for the initial contract term of September 19, 2016 through August 31, 2017; and $50,000 annually for the two one-year renewal terms. The lump sum is requested to allow for flexibility in how the funds are allocated based on specific needs.
Signage replacement during the months of September through December 2016 will be significant due to updating of logos on a multitude of citywide signage as noted. The requirement for new signage and refurbishments will be less in subsequent years.
APPROPRIATION CODE AND AMOUNT:
Funding has been included in the individual departments’ 2016 and 2017 fiscal year budgets.