SUBJECT/RECOMMENDATION:
Title
Award a contract (blanket purchase order) to GSA Security Inc. of Tampa, FL, in the annual amount of $500,000.00, with two, one-year renewal options, for the purchase of camera installations at various city locations and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The City of Clearwater solicited proposals on June 23,2016 for a qualified vendor to provide Axis IP Cameras, software (Milestone VMS) licensing, and installation services.
The scope of services to be performed includes procurement, installation, and activation of Axis IP cameras. The work includes, but is not limited to, supplying the cameras, materials, wiring installation, camera implementation and start-up, etc. Work will require the vendor to utilize a bucket truck or other form of personnel lift. Permits and removal of waste materials resulting from the installation of the cameras and mounting structures are the responsibility of the vendor.
Initial work under this multi-year contract will be camera and related equipment/software installations at the two largest fire stations: Station 45 (28 cameras) and Station 48 (21 cameras). The second phase of work involves five city fire stations. Evaluation and award of the contract is based on unit pricing for the first two stations and additional work under this contract will be estimated by the Vendor based on bid unit prices along with additional item(s) needed, to be evaluated and accepted at the City’s discretion. The estimate for Fire Station 45 $49,500 and the estimate for Fire Station 48 $41,000.
GSA Security Inc. was selected under Invitation to Bid 41-16, Security Cameras. The City received three bids from GSA, ACCI and APG Automation and GSA was determined the lowest responsible bidder.
The contract will be for a one-year term, with an option for two one-year renewal with costs not to exceed $500,000 annually.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will establish capital improvement project 315-91270, Fire Station Security Cameras to be funded with General Fund Reserves. This will fund the estimated installation costs for security cameras at Fire Stations 44, 45, 47, 48, 49 and 51.
Installation of security cameras at other city facilities will be funded from various operating/capital codes as requested.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment allocating General Fund reserves in the amount of $250,000 to capital improvement project 315-91270, Fire Station Security Cameras. Inclusive of this item if approved, a net total of $2,318,646 of General Fund reserves has been appropriated by Council to fund expenditures in the 2015/16 operating budget. The remaining balance in General Fund reserves is approximately $29.4 million, or 23.6% of the current General Fund operating budget.