File #: ID#23-1221    Version: 1 Name: Authorize a purchase order to multiple vendors as listed, for various floor repairs and replacements, in the not-to-exceed amount of $500,000 through September 30, 2024, or through the contract expiration, whichever comes first, per Clearwater Code of Ord
Type: Action Item Status: Passed
File created: 9/25/2023 In control: Solid Waste
On agenda: 10/18/2023 Final action: 10/18/2023
Title: Authorize purchase order(s) to Shaw Industries, Inc, of Dalton, GA and Complete Floor Care Solutions, Inc. of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $500,000.00 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a) Single Source and 2.563(1)(c) Piggyback and authorize the appropriate officials to execute same. (consent)
Attachments: 1. Shaw Pricing, 2. SHAW RFP and Addendums-Flooring 080819, 3. 09-11-23 Shaw 080819-Contract Extension, 4. Shaw Contract 080819, 5. SHAW Comment and Review-080819 Flooring, 6. 06-09-23 SANIGLAZE SOLE SOURCE Exclusive Rights Letter 2023, 7. P-9070 All pricing list, 8. SaniGLAZE

SUBJECT/RECOMMENDATION:

Title

Authorize purchase order(s) to Shaw Industries, Inc, of Dalton, GA and Complete Floor Care Solutions, Inc. of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $500,000.00 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a) Single Source and 2.563(1)(c) Piggyback and authorize the appropriate officials to execute same. (consent)

 

Body

SUMMARY

Historically, Building & Maintenance’s (B&M) flooring repairs and replacements have been procured by obtaining quotes or by piggybacking other government entities contracts.  Staff is requesting the ability to piggyback an existing contract with Shaw Industries, Inc. and a single source procurement to Complete Floor Care Solutions, Inc. for various flooring projects throughout the City.  This will allow B&M to benefit from pre-negotiated prices for various items required.

Piggyback Contracts:

Shaw Industries, Inc. of Dalton Ga - Sourcewell Contract #080819-SII Flooring Materials, with Related Supplies and Services valid through October 11, 2024.

 

Single Source:

Complete Floor Care Solutions, Inc. of Tampa, FL (SaniGLAZE) - Complete Floor Care Solutions (CFCS) is the exclusive SaniGLAZE provider for the Greater Tampa area.  SaniGLAZE’s restorative bonding processes are the only tile and grout restoration system that utilize a specially formulated, proprietary SaniGLAZE coating which can be applied to ceramic tile, VCT or concrete.  This product provides a sealed hard surface that is low maintenance, holds up to daily hard foot traffic and provides a long-term solution.  While there are other floor coverings and seals, CFCS coatings are proprietary with a five-year warranty, and there is no other product as good as SaniGLAZE.  There is significant cost and time savings with restoring the floors versus complete replacement and disruption that would be created. In addition, SaniGLAZE has been used by the City since 2019, and the continued use creates consistency in maintaining the existing flooring throughout the city.

 

Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.

APPROPRIATION CODE AND AMOUNT:

 

5656531-530300

GSBM180002