SUBJECT/RECOMMENDATION:
Title
Approve a Construction Contract and Purchase Order to Kelly Brothers, Inc., for Harbor Marina S-N Wave Attenuator Replacement in the not-to-exceed amount of $4,331,027.80 per Invitation to Bid (ITB) 23-0030-MA and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
September 28, 2022, during the passing of Hurricane Ian, the Clearwater Harbor Marina’s west and north facing wave attenuator on the south basin sustained severe damage beyond repair, based on a Failure Assessment and Recommendations Report (December 2022) by Engineer of Record Erickson Consulting Engineers.
November 16, 2023, City Council approved a design WO for Moffatt and Nichol in the amount of $302,106.00 for the replacement of four wave attenuators.
The scope of work includes the demolition and removal of four wave attenuators, the fabrication and installation of three concrete replacement wave attenuators with stainless steel internal pile guides, seven new 30” diameter steel piles, two new 24” diameter steel piles, two new aluminum gangways and all associated dock utilities.
Kelly Brothers, Inc. was selected through ITB 23-0030-MA and is the lowest responsive bidder of three bids received. Underwater Engineering was determined to be non-responsive, as their maximum approved contractor prequalification bid limit of $2,000,000 did not meet the required $3,000,000 amount, as stated in the advertisement and instructions to bidders, deeming them not qualified to bid.
Construction duration is 365 calendar days from issuance of the notice to proceed.
APPROPRIATION CODE AND AMOUNT:
3337333-561300-C2409 $4,331,027.80
This purchase order will be coded to capital project C2409, South Basin Attenuator. A mid-year budget amendment will increase the project budget by $4,500,000 to account for this construction contract and provide for other miscellaneous project expenses. An insurance claim for storm related damage is under-review. In addition, FEMA reimbursement will be pursued for eligible items (not covered by insurance).
Expenditures not covered by insurance or FEMA will be funded by a transfer of $1,000,000 in available Penny revenues from capital project C1906, Clearwater Harbor Marina Replacement/Upgrades; and/or allocation of reserves from the Clearwater Harbor Marina Enterprise Fund. Any additional funding, if required, would be from Central Insurance Fund reserves. A future budget amendment will be required to authorize a transfer and/or allocate reserve funds once reimbursement amounts are known.
USE OF RESERVE FUNDS:
The balance of Clearwater Harbor Marina Fund reserves after 25% working capital reserves is approximately $1.86 million or 156% of the current Clearwater Harbor Marina Fund operating budget.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
