SUBJECT/RECOMMENDATION:
Title
Award a contract to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for $405,846.10, which includes a 10% contingency, to perform painting to all exterior surfaces of Spectrum Field including the repairs and replacement of damaged exterior insulation finishing systems (EFIS), under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by Wannemacher, Jenson Architects Inc. (WJA) and Delta Engineering for Spectrum Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Spectrum Field were established.
The study identified the need to repair and/or replace all damaged EFIS as well as paint all exterior surfaces of Spectrum Field in Fiscal Year 2018/19.
In reviewing possible options for how to repair and replace the EFIS, staff looked at the U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA). Garland is a contractor that has been awarded a bid for roofing, painting and EFIS repair services through this agreement, and is available to all members of the U.S. Communities cooperative, of which the City of Clearwater is a member.
This contract will include the preparation work as required for replacing of expansion joints adjacent to EFIS and masonry, repair damage to EFIS, painting of EFIS and masonry walls.
Also, this contract includes a five-year material warranty on EFIS coating, joint sealant as well as an additional one-year contractor’s warranty on labor. Garland shall inspect the EFIS once a year for warranty damage and make repairs that might be needed for a period of five years.
To obtain the cost of this project Garland administered a competitive bid process for the project and obtained four responsive bids. The City has had successful experience with Garland on other City projects administered through the Building and Maintenance Division as well as the Parks and Recreation Department.
This is a 120-day project and will be started immediately at the conclusion of the 2018 Thresher season and completed prior to Philadelphia Phillies Spring Training 2019.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Program project 315-93205, “Spectrum Field Repairs” to fund this contract.
USE OF RESERVE FUNDS: N/A