SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Municipal Emergency Services (MES) of Pinellas Park, FL, for personal protective equipment, tools and equipment, communication system, SCBA parts, and miscellaneous items for Clearwater Fire and Rescue (CFR) personnel and apparatus in an amount of $600,000.00, for term October 1, 2023 through September 30, 2024, pursuant to City Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue wishes to combine multiple purchases from MES into one purchase order. Purchases include: new tools and equipment for new Engine 48, communication system for Engine 48, 49 sets of replacement bunker gear (PPE), SCBA yearly parts and calibrations, Hurst extrication yearly service, gas meter, and additional miscellaneous items listed on the attached document(s). An additional $25,000 is being requested for Police Department purchases that are from this same vendor available under the piggyback contract.
• $277,000 is for replacement PPE turnout gear via project funds
• $100,000 is for SCBA replacement parts and new items via project funds
• $25,000 for other departments via departmental operating budgets
• $65,000 to outfit new E48
• $35,000 to service extrication tools
The remaining $98,000 is for FY (Fiscal Year) 24, which will be used for items that need to be replaced and additional PPE accessories and repair parts.
Capital project 91261 Personal Protective Equipment (PPE) - outfits firefighters with bunker gear, boots, gloves, and helmets. PPE provides a high degree of protection for firefighters, along with, providing many safety features members will use during an emergency response. Per National Fire Protection Association Standard 1851, PPE gear has a ten-year shelf life. Currently CFR issues one set of gear and then a second set five years later. CFR is implementing the purchase of two sets for all new hires and continuing the replacement of current employees.
Capital project 91229 Replace and Upgrade Air Packs (SCBAs) - provides funding for purchases of upgrade kits for changes to the National Fire Protection Associations (NFPA) standards. Parts and test set calibrations will be purchased for existing SCBAs.
Capital project 91263 Extrication Tools - provides funding for the upgrade and additional vehicle extrication equipment package. The project replaces existing units and upgrades equipment to current National Fire Protection Agency (NFPA) recommendations. These types of tools are utilized for various highly technical rescues to include motor vehicles, heavy equipment, and machinery.
Funding is reimbursed by Pinellas County at the annual projected amount as per the Fire Agreement and the ALS First Responder Agreement to fund unincorporated coverage.
This purchase order is a piggyback off of Lake County Contract No. 22-730G, Fire Equipment, Supplies, and Services valid through July 31, 2025, with option to renew.
APPROPRIATION CODE AND AMOUNT:
Funds are available in project 315-91261, Personal Protective Equipment, to fund the balance of the PPE order. Additional funding is available through projects 91229 (Replace and Upgrade Air Packs), 91263 (Extrication Tools), and the Fire and Police Department’s operating cost codes. Funding for future years will be requested in the annual budget process.
USE OF RESERVE FUNDS:
NA
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
