SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to American Mulch and Soil, LLC of Spring Hill, Florida, for mechanically blown-in mulch services in the total annual not to exceed amount of $175,000.00, for one year with three, one-year renewals pursuant to Invitation to Bid 46-25 and authorize the appropriate officials to execute same.
Body
SUMMARY:
On July 16, 2025, Procurement issued Invitation to Bid (ITB) 46-25, Mechanically Blown Engineered Mulch Services. The City received one submission on August 19, 2025. Parks & Recreation has reviewed the submission and determined that American Mulch and Soil met all bid specifications and is both responsive and responsible in accordance with the solicitation requirements.
This contract provides for mechanically blown-in mulch services throughout the city, including high tourism areas, the Downtown District, parks, medians, rights-of-way, and ballfields. Three, one-year renewal(s) may be initiated at the City’s option.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract will come from Parks and Recreation cost code 0101867-530300, contractual services. The operations of Parks and Recreation are funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
