SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order to Flotech Environmental LLC (Flotech), of Miami Beach, FL, for stormwater conveyance pipe and structure cleaning, inspecting, lining and repair services in the not-to-exceed amount of $2,000,000.00, for an initial one-year term, with option for two additional one-year terms on a unit price basis, pursuant to Clearwater Code of Ordinances Section 2.563.(1)(c), Piggyback, and authorize the appropriate officials to execute the same.
Body
SUMMARY:
The City of Clearwater maintains approximately 157 miles of underground stormwater piping which is routinely inspected and reported as part of the City’s MS4 permit filing. These inspections have identified a significant number of pipe segments in need of cleaning, lining and/or repair. Clogged or failing pipes cannot carry the volume of stormwater they were intended to carry, leading to localized flooding, surface depressions (sink holes), washouts and soil erosion, pond silting and loss of storage capacity.
Pipe lining is the preferred method of storm pipe repair. The contractor determines the suitability of lining each segment by video- inspecting the inside of the pipe. Lining is typically more cost-effective than pipe replacement as there is no need for excavation and restoration costs. Pipelining extends the service-life of the pipe, minimizes impacts to the public, and is faster than traditional significant point repairs or pipe replacement.
The City currently contracts with Inliner Solutions, LLC for pipelining and repair services. While Inliner continues to address segments in need of repair, Inliner is unable to meet the current volume of demand. To help reduce the backlog and accelerate repairs, the Stormwater Division intends to onboard additional contractor(s) via numerous piggyback contracts.
Public Works Department seeks approval to hire Flotech under two piggyback contracts utilizing various line items in their existing agreements with the City of Oviedo, FL and Miami Beach, FL. A cost comparison shows Flotech’s pricing is comparable or lower than the current Inliner contract.
Authorization is requested to utilize the following contracts with Flotech through a piggyback for an initial one-year term, with the option to renew for two additional years. If the originating agency elects not to extend the contract, no additional services will be procured under the piggyback.
• City of Oviedo, Invitation to Bid No. 24-20, Storm Sewer Rehabilitation - for cleaning, inspecting, lining, root cutting, and injection grouting; valid through October 14, 2027, with the option to renew for two additional years.
• City of Miami Beach, Invitation to Bid (ITB) #2025-076-DF for Outfall Cleaning and Maintenance Services - for cleaning, inspecting, lining, alluvial fan removal, hauling and disposal, mangrove trimming, and box culvert cleaning; valid through February 3, 2028, with the option to renew for two additional years.
These are unit price contracts, not to exceed a combined total of $2,000,000.00 annually, with an anticipated start date of July 2025.
This proposed addition of contractor support will enable the City to transition from a reactive maintenance model to a proactive annual maintenance program, completing regular cleaning, inspection, rehabilitation and repair of Clearwater’s stormwater infrastructure. Public Works will ensure that we are selecting the best option for the services we are requesting.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $2,000,000.00
Funding for this contract is available in Capital Improvement Project ENST180001, Storm System Improvements, to fund this purchase order of $2,000,000.
The project is funded by revenues from the Stormwater Utility Enterprise Fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
