File #: ID#24-1433    Version: 1 Name: Ratify & Confirm P.O. to Tip Top Tree Experts
Type: Action Item Status: Consent Agenda
File created: 10/31/2024 In control: Public Works
On agenda: 12/5/2024 Final action:
Title: Ratify and confirm a purchase order to Tip Top Tree Experts for emergency tree services immediately following Hurricane Milton (00-0054-AD) in the amount of $111,078.00. (consent)
Indexes: 1. High Performing Government , 3. Community Well-Being
Attachments: 1. #009-21-Original RFP Documents.pdfblank, 2. 009-21 price list, 3. 009-21contract execution, 4. Invoice_0007810_from_Tip_Top_Tree_Experts_llc (1) (1), 5. Invoice_0007813_from_Tip_Top_Tree_Experts_llc (1), 6. Invoice_0007811_from_Tip_Top_Tree_Experts_llc (1), 7. Invoice_0007812_from_Tip_Top_Tree_Experts_llc (1) (1)

SUBJECT/RECOMMENDATION:

Title

Ratify and confirm a purchase order to Tip Top Tree Experts for emergency tree services immediately following Hurricane Milton (00-0054-AD) in the amount of $111,078.00. (consent)

Body

SUMMARY: 

The City has existing tree service contracts with Pete & Ron’s and O’Neil’s Tree Service and a recently expired palm trimming contract with Tip Top Tree Experts. All firms were contacted to assist with emergency response (CAT B work) following Hurricane Milton. Tip Top Tree Experts was the only company immediately available to respond to our needs. Tip Top agreed to provide services based on emergency and routine rates in an existing pre-storm competitively advertised contract with the City of Eustis, Florida, with a term from June 2, 2022 through June 1, 2025. Tip Top successfully completed past work with the City at reasonable rates.

 

Tip Top Tree Experts mobilized to assist Public Works Urban Forestry and Parks and Recreation Department teams with tree removal and trimming to address immediate safety concerns along roadways and various portions of City parks that were not possible to secure from public access. Tip Top demobilized their emergency work on October 22, 2014. On October 23, 2024, once emergency work was complete, the City continued tree services with existing contractors, Pete & Ron’s and O’Neil’s.

 

APPROPRIATION CODE AND AMOUNT:

1817525-530300-D2501 $110,078.00

 

This purchase will be coded to special program project 181-D2501, Milton, the City intends to apply for FEMA reimbursement for this expense.

 

STRATEGIC PRIORITY:

1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services. 3.2 Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.