SUBJECT/RECOMMENDATION:
Title
Approve an increase to Purchase Order with Maire Company (Maire) for services provided under the lease agreement as well as certain additional work outside of the lease in the amount of $181,240, for the second term beginning October 1, 2023 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Since 1987, Maire has provided the city devices, instruments, appliances, cabinets, and wires/conduit throughout the city facilities with the addition of the maintenance and monitoring alarm services in accordance with Florida Fire Prevention Code 907, and NFPA 72 requirements.
On October 6, 2022, Council approved a new lease agreement with Maire for continued services for a one-year term with four, one-year renewal options. This item will be a renewal of the agreement with three, one-year renewals remaining.
Work covered as part of the lease agreement totals $126,240 of the $181,240. Work done by Maire outside of the lease agreement is also being requested and this additional work includes full cell service for elevators and generators, the patron counts at all libraries within the city, fire drills for childcare facilities required by Pinellas County Licensing Board, Fire Alarm resets, and inspections of all city-owned fire alarm systems among other items. This is estimated to be $55,000.
Seeking the services Maire provides from another potential vendor would be impractical to bid as it would require the removal of all the equipment currently provided by Maire in numerous city facilities. The cost of contracting with a new fire alarm contractor to purchase and install new systems city wide would create significant budgetary increases as well. Furthermore, there would be separate additional costs ongoing for monthly fire alarm monitoring fees.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2023-24 Operating Budget of the General Service Fund. The expenditure allocation is as follows:
• 5656531-530300 Contractual Services