SUBJECT/RECOMMENDATION:
Title
Approve a Facility Use Agreement Template between the City of Clearwater and the Clearwater Horseshoe Club, Clearwater Lawn Bowls Club and Clearwater Shuffleboard Club, for the use and supervision of certain city-owned buildings and facilities from June 1, 2024 through May 31, 2025, with five one-year renewal options, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 20, 2015, the City Council approved a Facility Use Agreement with the Clearwater Horseshoe (1326 South Martin Luther King, Jr. Avenue), Clearwater Lawn Bowls (1040 Calumet Street) and Clearwater Shuffleboard (1020 Calumet Street) Clubs for the use and supervision of certain city-owned facilities used for their various recreational activities.
The current agreement with the three groups expired on December 31, 2023. Since January 1, 2024, the Parties have been operating on a month-to-month basis in accordance with the terms and conditions of the previous Facility Use Agreement. The clubs have expressed their desire to continue and extend their relationships with the city by renewing their respective agreements for another year beginning June 1, 2024 to May 31, 2025 with five one-year renewal options.
The City shall provide financial support in the form of reimbursement of stormwater fees where applicable, and up to $2,500 towards operating expenses for the maintenance of courts and equipment as part of these agreements. The City will provide landscape and maintenance services, as well as capital improvements to the properties. Each group is required to provide an annual report of activities consisting of the number of clients served, costs of such service, commentary on the viability, effectiveness, and trends affecting the program and success of same.
The Clearwater Lawn Bowls Club celebrated their 100th anniversary this year and the Shuffleboard Club is the home of the National and International Shuffleboard Hall of Fame, while the Horseshoe Club has offered programs at Ed Wright Park for over 40 years and is site of the Florida State Horseshoe Hall of Fame.
Including landscape maintenance services annual operating costs for all three clubs total $141,700. Both the lawn bowling and shuffleboard metal shade structures and roofing on both buildings need major repairs and or replacement. Cost to make these repairs are unknown at this time but will need to be addressed within the next 18 to 24 months.
Approval of these Agreements will allow for the continuance of these long-term mutually beneficial relationships between the City and the three respective clubs.
APPROPRIATION CODE AND AMOUNT:
Funds are available in various Parks and Recreation Programming operating budgets but primarily “Leased Facilities” 0100810.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITIES:
Approval of the purchase order supports the following Strategic Plan Objective:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.4: Inspire citizen participation through civic engagement and volunteerism to build strong, inclusive, and engaged communities.
