SUBJECT/RECOMMENDATION:
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Approve a purchase order to Econolite Control, Inc (Econolite) for traffic signal cabinets and controller components in the amount of $168,399.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
During hurricane Helene a total of seven traffic signal cabinets and interior components located within the City of Clearwater incurred irreversible saltwater damage. Damaged cabinets and components have since been replaced with recycled, salvaged and stocked parts and are temporarily back in operation. However, due to the long lead times for new cabinets and specialized components, there is an immediate need to replace the current ones. This will address the ongoing deterioration caused by saltwater exposure and replenish the stock used for temporary repairs in case of future unforeseen issues.
Econolite is currently a State-approved vendor awarded under Florida Department of Transportation, Solicitation No. DOT-ITB-24-9098-SJ, APL Contract CR950 valid through June 5, 2026. Authorization is requested to piggyback off of this contract for this purchase.
Econolite is offering an additional ten percent discount for items purchased under the terms of the FDOT Contract CR950 for hurricane relief, resulting in a total savings of $18,711.00.
APPROPRIATION CODE AND AMOUNT:
1817525-550800-D2402 $168,399.00
This purchase order will be coded to special program project 181-D2402, Helene, with reimbursement anticipated from FEMA.
STRATEGIC PRIORITY:
[1.2] Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. [1.3] Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. [1.4] Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
