SUBJECT/RECOMMENDATION:
Title
Approve an annual blanket purchase order (contract) to H and H Liquid Sludge Disposal, Inc. of Branford, FL, in the annual amount of $596,400.00, with the option for two, one-year term extensions for the purchase of biosolids services (ITB 21-16), and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater’s Water Reclamation Facilities (WRF) produce a residual product (biosolids) that requires hauling and disposal.
The contractor is required to provide two basic services: (1) remove and dispose of stabilized (Class B) dewatered biosolids from the Marshall Street and Northeast WRFs; and (2) transport unstabilized liquid domestic wastewater residuals from the City’s East WRF to the Northeast WRF for treatment and dewatering. In addition, alternate services as outlined in the RFP, and for which unit prices were provided in the contractor’s bid, may be provided at the City’s direction should specific emergency conditions develop at one or more of our facilities.
The contractor accepts full responsibility and liability for the hauling and disposal of residuals from the points of loading from the source facility, in accordance with Chapter 62-640, F.A.C., and shall be responsible to comply with existing Florida Department of Environmental Protection (FDEP), the United States Environmental Protection Agency (USEPA) residuals treatment and disposal regulations, all other applicable federal, state and local regulations, and any changes made to these regulations during the contract period.
The City’s current contract for the hauling and disposal of biosolids expires April 30, 2016. In response to the request for proposal ITB 21-16, three responses were received March 24, 2016. H and H Liquid Sludge Disposal, Inc. represented the lowest responsive, responsible bidder for Base Bid Services at $26.05/wet ton for stabilized biosolids cake removal and disposal and $0.0345/gallon for unstabilized liquid sludge transport.
The contract will be effective for an initial one-year period in the annual amount of $596,400.00 with two, one-year renewal options. Years two and three allow for cost increases based on the Consumer Price Index (CPI) or Producer Price Index (PPI), not to exceed 5% of the prior annual amount; a maximum of $626,220.00 (year two) and $657,531.00 (year three).
APPROPRIATION CODE AND AMOUNT:
0421-01351-530300-535-000-0000 $250,700.00 Fiscal Year 15/16
0421-01351-530300-535-000-0000 $345,700.00 Fiscal Year 16/17
Sufficient funding is available in the Water and Sewer Utility Fund operating cost center 0421-01351, Wastewater Environmental Technologies Operations, in the amount of $250,700.00 to fund the current fiscal year’s cost of the contract. The funding for the remaining balance of $345,700.00 occurring in fiscal year 2017 will be included in the Water and Sewer Utility Fund recommended operating budget from the Public Utilities Director.
USE OF RESERVE FUNDS:
N/A