SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Material Handling Systems, Inc. for overhead crane inspections, certifications, purchase, and repairs in a total not-to-exceed amount of $286,550.00 for the term ending August 31, 2029, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Material Handling Systems, Inc. will provide inspection, certification, maintenance, repair services and if needed new replacement of hoisting unit (not whole system) for overhead cranes and associated equipment used throughout the City’s Water production and Water reclamation facilities. Services include routine annual inspections, safety certifications, and as-needed repairs to ensure operational reliability and compliance with applicable standards.
These services are required to maintain safe and compliant operation of overhead cranes that are critical to daily utility operations. Regular inspections and timely repairs ensure compliance with OSHA and ANSI standards, reduce risk of equipment failure, and support continuity of essential water and wastewater services. Without these services, the City risks equipment downtime, safety hazards, and potential regulatory violations.
• Ensures compliance with OSHA and ANSI safety standards
• Maintains reliability of critical lifting equipment
• Reduces risk of operational downtime and emergency failures
• Provides responsive repair and maintenance support
• Supports lifecycle management of existing infrastructure
Authorization is requested to piggyback off Hillsborough County Contract ITB 25-00130, Overhead Cranes - Inspections, Certifications, Purchases and Repairs, valid through August 31, 2029, in a total not-to-exceed amount of $286,550.00 for these services. The vendor has agreed to extend contract pricing to the City of Clearwater.
APPROPRIATION CODE AND AMOUNT:
Budgeted enterprise funds for FY26 are available in various Public Utilities’ cost centers, cost code 550400 Operating Supplies and 546200 Repairs & Svc - Other Equipment. Funding for future fiscal years will be requested within the contract calendar and spending limits. The Public Utilities Department is funded by revenues from the Water & Sewer Utility Enterprise Funds.
STRATEGIC PRIORITY:
This contract supports the High Performing Government and Superior Public Service priorities by ensuring reliable operation of critical infrastructure and maintaining safe working conditions. It enhances operational efficiency through proactive maintenance and compliance, minimizing service disruptions. Additionally, it supports consistent delivery of essential utility services to the community.
