SUBJECT/RECOMMENDATION:
Title
Declare list of vehicles and equipment surplus and authorize disposal through auction pursuant to Clearwater Code Sections 2.623(6) and (8) and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 4, 2022, Council approved the Vehicle Replacement List for fiscal year 2023. Additionally, on August 17, 2023, Council approved the Vehicle Replacement List for fiscal year 2024 and authorized the purchase of replacement vehicles and equipment. This agenda item is requesting Council to declare surplus the vehicles and equipment detailed to be replaced per the list and authorize disposal via auction through Tampa Machinery Auction of Tampa, FL and Royal Auction Group of Zephyrhills, FL pursuant to Sections 2.623(6) and (8). Tampa Machinery Auction was competitively solicited by Pinellas County under Contract NO. 190-0534-R(JJ) valid through November 17, 2027. Royal Auction Group was competitively solicited by Pinellas County under Contract NO. 190-537-R valid through November 16, 2027. These vehicles and equipment have reached the end of their useful and economic life. Factors used to determine the end of useful and economic life include, but are not limited to: age, life to date, mileage/hours of operations, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition. Additionally, Fleet will continue to bring forward agenda items for vehicles and equipment from the 2022/23 and 2023/24 Vehicle Replacement Lists as their replacements are deemed road ready.
APPROPRIATION CODE AND AMOUNT:
Revenues from sale of surplus vehicles are credited to the Garage Fund, an internal service fund of the City. These revenues are budgeted as an offset to the annual cost of operations.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
