SUBJECT/RECOMMENDATION:
Title
Approve an increase on purchase order to RDK Assets, Inc of Tampa, FL for solid waste and recycling truck rentals in the amount of $204,000.00 for a total not to exceed amount of $300,500.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City's fleet of solid waste/recycling collection vehicles has encountered significant operational challenges due to mechanical failures and the delayed delivery of new trucks. To ensure uninterrupted solid waste and recycling services to our residents, it is essential to procure additional trucks on a rental basis.
Authorization to piggyback City of Boynton Beach ITB 011-2515-19/IT which has been extended through March 19, 2025 is requested. This contract provides for the monthly rental of trucks under the same terms, conditions and pricing as the current bid agreement term.
On October 24, 2024, Assistant City Manager approved a purchase order to RDK Assets Inc in the amount of $96,500.00. With this increase, the total amount needed for truck rentals will be $300,500.00.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will increase operating cost code 4242083-544100, Equipment Rental, by $204,000.00 to fund this work order. Offsetting revenues will be recognized from an allocation of Solid Waste and Recycling Fund reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by mid-year budget amendment allocating Solid Waste and Recycling Fund reserves of $204,000. The remaining reserve balance, after 50% working capital reserves, is approximately $24.3 million or 67% of the current Solid Waste and Recycling Fund operating budget.
STRATEGIC PRIORITY:
This item falls under objective 1.3 (adopt responsive levels of service for public facilities and amenities) within High Performing Government.
