SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a not-to-exceed amount of $6,227,000.00 for the Main Library restoration and repair, consisting of an estimated $5,821,493.10 to ServPro of Largo as the general contractor for the remediation, recovery and repair work; $400,000.00 to Thyssen Krupp for elevator repairs; and $4,820.00 to American Dream for initial recovery services. (consent)
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SUMMARY:
On September 6,2023 at approximately 12:00 Noon, a fire sprinkler pipe broke causing significant flooding on all three levels of the Main Library, damaging contents (books, electronics, A/V equipment and furniture), as well as carpets, drywall, electrical, HVAC and elevators.
The Fire Department and Building Maintenance responded to the emergency, cleared the building, and shut off the fire suppression system. Building Maintenance and Risk Management coordinated the emergency response and recovery vendors (American Dream and ServPro of Largo) with both vendors responding onsite by 2:45 PM. ServPro conducted damage assessment and coordinated immediate water extraction, sub-contractors, and staging of equipment, leading to the closure of the library due to the extent of the damage. Building Maintenance coordinated the staffing systems, HVAC and electrical assessment with ServPro.
The timeline for full reopening of the Main Library to the public is estimated to be before the Thanksgiving holiday break. Currently, ServPro is seeking to achieve temporary occupancy clearance for the first floor Council Chamber area to allow public meetings in early November. This is dependent on the sprinkler system and elevator assessment and repairs.
While the total project scope and estimate was drafted and submitted by ServPro to the adjuster and carriers for approval, Thyssen Krupp requires direct payment due to their existing agreement with the City. Thyssen Krupp has provided all scope and cost estimates to ServPro for the purpose of submitting the claim. Similarly, American Dream was part of the initial recovery response and requires a direct payment for their services.
The City’s property insurance for “All Other Perils” includes a $100,000 deductible per occurrence, so the City’s responsibility is $100,000 with the remaining balance covered by the City’s property insurers. Claim status and advanced funding from the carriers:
1. Carriers have accepted the claim and are continuously adjusting the claim.
2. Three carriers share the claim and have approved $1,250,000 in advance payments.
3. Finance has received the initial $250,000. The $1million payment is pending receipt.
4. Finance will receive advance payments up to about $4 million, and the balance of covered expenses less the $100,000 deductible to be paid after project closeout.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Central Insurance Fund to pay ServPro, Thyssen Krupp, and American Dream. These expenditures will be reimbursed by the City’s property insurance carriers, less the $100,000 deductible.
USE OF RESERVE FUNDS: N/A