SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for polyethylene pipe/fitting and steel pipe/fittings in the cumulative annual not-to-exceed amount of $2,100,000.00 for the initial term of August 1, 2024 through July 31, 2025, with two, one-year renewal options pursuant to Invitation to Bid No. 34-24 and authorize the appropriate officials to execute same.
Body
SUMMARY:
Procurement issued Invitation to Bid (ITB) No. 34-24, Polyethylene Pipe/Fittings & Steel Pipe/Fittings, on behalf the Clearwater Gas System (CGS). The City received four responsive bids. Upon review both Procurement and CGS recommend award to Consolidated Pipe & Supply and General Utility Pipe and Supply, the lowest and most responsible bidders in accordance with the bid specifications.
Award recommendation for Exhibit A: Polyethylene Pipe / Fittings:
Consolidated Pipe & Supply: PRIMARY
• Group 3: PE Excess Flow Valves - 2406 Resin
• Group 4: Fittings - 2406 Resin
• Group 5: Fittings - 3408 Resin
• Group 10: Stab Fittings - 3408 Resin
General Utility Pipe & Supply LLC: PRIMARY
• Group 1: Pipe - 2406 Resin
• Group 2: Pipe - 3408 Resin
• Group 6: Transitions
• Group 7: Polyvalves - 2406 Resin
• Group 8: Polyvalves - 3408 Resin
• Group 9: Risers
• Group 11: Electrofusion Tapping Tees - 2406 Resin
• Group 12: Electrofusion Tapping Tees - 3408 Resin
• Group 13: Electrofusion Couplings- 2406 Resin
• Group 14: Electrofusion Couplings- 3408 Resin
• Group 15: PE Socket Fusion Tools
• Group 16: PE Electrofusion Tools
• Group 17: PE Squeeze Tools
• Group 18: Butt Fusion Tools
• Group 19: Miscellaneous Material
ISCO Industries: Secondary for Groups 16-18
In regards to Exhibit A, CGS is requesting authorization to use ISCO Industries of Louisville, KY as a secondary source for Groups 16-18 should General Utility Pipe & Supply be unable to provide the items and Consolidated Pipe & Supply as the tertiary if needed/applicable.
Award recommendation for Exhibit B: Steel Pipe / Fittings:
Consolidated Pipe & Supply: PRIMARY
• Group 8: Dresser Style Compression Couplings
• Group 10: Service Saddles - Double Steel Strap with Rolled Thread Design
• Group 18: Valves (Lube and Non-Lube)
General Utility Pipe & Supply LLC: PRIMARY
• Group 1: Epoxy Coated Steel Pipe
• Group 2: Flanges
• Group 3: Elbows
• Group 4: Tees
• Group 5: Caps
• Group 6: Reducing Couplings
• Group 7: Gas Meter Stops
• Group 9: Vegas - Stainless Steel Repair Clamps with Neoprene Sealing Gasket
• Group 11: Wire
• Group 12: Continental Adapters, Punch Tees and Wrap Arounds
• Group 15: Neoprene Faced Phenolic Gasket
• Group 16: Pigs - Foam Pipeline Cleaners
• Group 17: TD Williamson
• Group 19: Miscellaneous Parts
NOTE: Groups 13 & 14 will not be awarded
DevTech Sales: Secondary for Group 7
For Exhibit B, CGS is requesting authorization to use Devtech Sales Inc of Avon Park, FL as a secondary source for Group 7 should General Utility Pipe & Supply be unable to provide the items and Consolidated Pipe & Supply as the tertiary if needed.
General Utility Pipe & Supply LLC did provide sustainability options under Exhibit B: Steel Pipe / Fittings for Groups 2-6 that will be used if feasible.
Due to the volatility of the polyethylene and steel markets, fluctuating prices, supply, and demand issues and to ensure the availability of these essential commodities at the lowest price, CGS is requesting flexibility to order from the secondary or tertiary source (if applicable) and unavailable items from the open market, if necessary.
The pipe and fittings will be used for the installation of gas distribution mains, service lines and repair/maintenance work to serve our customers.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Pinellas New Mains and Services 323-96377 and Pasco New Mains and Services 323-96378 in the Clearwater Gas System Budget.
USE OF RESERVE FUNDS: N/A
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