SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to H and H Liquid Sludge Disposal, Inc of Branford, FL as the primary awardee, and T Wayne Hill of Mulberry, FL as a secondary awardee for the hauling and disposal of biosolids in the cumulative not-to-exceed amount of $7,500,000.00, beginning January 17, 2025 through January 16, 2028, with two, one-year renewal options in the annual not-to-exceed amount of $2,500,000.00 pursuant to Invitation to Bid (ITB) 02-25 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Invitation to Bid 02-25 for Biosolids Management Services was issued on October 18, 2024. In response to the solicitation, the City received three responsive bid submittals meeting the requirements outlined in the bid specifications. H&H Liquid Sludge Disposal, Inc. has been identified as the lowest responsive and most responsible bidder.
The City of Clearwater’s three Water Reclamation Facilities (WRFs) produce biosolids, a residual product that requires proper hauling and disposal. Contractors are tasked with providing two primary services:
1. Transporting Biosolids (Dewatered Cake) to a Residuals Management Facility (RMF).
2. Hauling Liquid Biosolids (Approximately 5% Total Solids) from the East WRF to the Northeast WRF and/or the Marshall Street WRF.
The disposal of biosolids is governed by state and federal regulations, making strict compliance with the regulations essential. To meet the requirements of the Florida Department of Environmental Protection (FDEP) and address the recent need for an emergency procurement contract-due to one of our contracted vendors being unable to renew their agreement because of capacity constraints-approval is requested for both a primary and a secondary award. This approach aims to prevent future reliance on emergency measures and ensure continuity if the primary vendor is unable to fulfill their obligations.
• H&H Liquid Sludge Disposal, Inc. (Branford, FL)
o Primary for Base Bid Items 1, 2, 3, and 4
o Primary for Alternate Bid Items 1, 2, 3, and 4
• T. Wayne Hill (Mulberry, FL)
o Secondary for Base Bid Items 1, 2, 3, and 4
APPROPRIATION CODE AND AMOUNT:
Funding for the current year’s portion of this purchase order is available in Public Utilities cost code 530300, contractual services. Future year funding will be requested as part of the annual budget process. The Public Utilities Department is funded by Water and Sewer Utility Enterprise Fund revenues.
STRATEGIC PRIORITY:
Biosolids disposal is required by law and is part of environmental stewardship, superior public service, and community wellbeing.
