SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Maire Company Inc. in the total amount of $196,496.00 for services provided under that certain connected service agreement dated October 1, 2022, for the final renewal term, beginning October 1, 2026, through September 30, 2027, and for additional services outside the scope of the agreement, pursuant to City of Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Since 1987, Maire Company Inc. (Maire) has provided the City devices, instruments, appliances, cabinets, and wires/conduit throughout the City’s facilities with the addition of the maintenance and monitoring alarm services in accordance with Florida Fire Prevention Code 907 and NFPA 72 requirements.
On October 6, 2022, Council approved a connected service agreement (Agreement) with Maire for an initial one-year term, with four one-year renewal options. This will be the final renewal of the Agreement.
The services provided under the Agreement will account for $158,496.00 of the total requested service amount of $196,496.00. The remaining $38,000.00 requested is for additional services not included in the Agreement, including full cellular service for generators, patron-counting services at City libraries, fire drills for childcare facilities required by the Pinellas County Licensing Board, fire alarm resets, and inspections of City-owned fire alarm systems, among other services.
Competitively procuring the additional services from another vendor would be impractical under City of Clearwater Code of Ordinances Section 2.563(1)(d) because it would require removing the equipment currently installed by Maire at numerous city facilities. Contracting with a new fire alarm provider would also require the City to purchase and install replacement systems citywide, resulting in significant costs. The City would also incur separate ongoing costs for monthly fire alarm monitoring.
APPROPRIATION CODE AND AMOUNT:
Funds for this purchase order are requested as part of the FY2027 operating budget of the General Support Service department in cost code 5656531-530300, Contractual Services.
The General Services Fund is an internal service fund of the City which supports citywide building maintenance.
STRATEGIC PRIORITY:
This purchase supports the objectives of a High Performing Government (1.2) by helping ensure that City facilities and critical life-safety systems remain safe, reliable, and available to support efficient municipal operations and uninterrupted public services.
