SUBJECT/RECOMMENDATION:
Title
Authorize a change order and increase to the purchase order with Razorback LLC for additional rehabilitation services associated with Project 23-0043-UT, RO1 Dual Media Filter Rehabilitation, in the amount of $271,800.00, increasing the project amount to $1,325,930.00 pursuant to ITB 23-0043-UT, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On September 18, 2025, Council approved the initial construction contract and purchase order in the amount of $1,054,130.00 for the RO1 Dual Medial Filter Rehabilitation project. This change order, in the amount of $271,800.00, is submitted for approval to address lateral failures identified in Dual Media Filters (DMF) #1 and #2 and to complete the rehabilitation of DMF #3 and #4. Approval of this change order will increase the total project contract amount to $1,325,930.00. The additional work is within the original project scope, and the change order line items are consistent with the unit prices and work items and unit pricing included in ITB No. 23-0043-UT. An investigation of DMF #1 determined that the damage resulted from material failure and was not related to contractor performance or project operations.
To address these deficiencies, funds originally allocated for the rehabilitation of DMF #3 and #4 were redirected to prioritize the immediate repair of DMF #1 and #2. Existing contingency funds are being utilized to perform full bead welding of the laterals for all four filters and to fabricate and install missing end caps in DMF #1 and #2. This change order provides additional funding necessary to complete the rehabilitation of DMF #3 and DMF #4.
The remaining rehabilitation work includes mobilization, removal and disposal of existing media, installation of new filter media (gravel, sand, and anthracite) within the existing vessels, and restoration of the filters to operational service.
The construction duration is 180 consecutive calendar days from issuance of the Notice to Proceed. As a result of the additional work, Razorback has requested a contract extension of 20 calendar days.
The City of Clearwater Public Utilities Department owns, operates, and maintains the RO1 Water Treatment Plant.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M1908, RO1 R&R to fund this work order. The Public Utilities Department and associated capital projects are funded by revenues from the Water & Sewer Utility Enterprise Fund
STRATEGIC PRIORITY:
This project aligns with the Council’s Strategic Plan objective of achieving a High Performing Government through proactive maintenance of public infrastructure. Approval of this construction award and EOR Supplemental 1 work order will help ensure the continued efficiency and reliability of the City’s water treatment operations.
