SUBJECT/RECOMMENDATION:
Title
Approve a not-to-exceed amount of $265,000 for reconstruction and replacement work for the Beach Marina building performed by SERVPRO of Largo and various city departments and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In the aftermath of Hurricane Helene in 2024, SERVPRO of Largo was activated by the city in an emergency procurement to address several buildings that were flooded and damaged during the storm. The City Council has previously approved clean-up, emergency repair, and reconstruction work for amounts to date totaling $1,220,804.78 for the Beach Marina building.
The current reconstruction work to be performed by SERVPRO includes fire alarm panel, electrical, sprinklers, and excess costs for tile work, at an estimated cost of $254,025.11. Additionally, replacement of cameras and highspeed fiber by the City’s Information Technology Department is estimated at $7,394.56. The Beach Marina building is not included in the scope of the Beach Marina Dock Replacement project.
SERVPRO was selected to perform these emergency services due to the quality services they have provided on other city claims and because they are on our response contractor recommendation list from the city’s insurance carriers. Once the city buildings were inspected, SERVPRO was called in to demo any non-cementitious walls that received flooding and to begin the cleaning and dehumidification process. They continue to be responsive, and Risk Management is confident that they can handle the complexities of the Hurricane Helene response and reconstruction. SERVPRO is nationally recognized for commercial and residential disaster mitigation and recovery and has the experience, staff, and equipment to complete large loss mitigation and recovery by reducing the cost of mitigation and damage due to delay. This benefits the city by maximizing the insurance recovery for the city’s insured properties, as well as expediting the repairs. Given the expectation of a full insurance recovery, and SERVPRO on the insurance carriers’ approved contractor list, staff determined it impractical to delay the repairs for a competitive procurement process. Staff recommends continuing to use SERVPRO for these reasons.
APPROPRIATION CODE AND AMOUNT:
This work will be funded by the city’s Central Insurance Fund. The Central Insurance Fund is an Internal Service Fund of the City that accounts for insurance related claims and expenditures.
5907590-545900-D2402 - Hurricane Helene $265,000.00
NFIP flood insurance has paid $512,592.70 ($500,000 for bldg. and $12,592.70 for contents) to date, which exceeds the deductible for this location of $169,108. It is expected that the balance of all damages at this location will be reimbursed by the city's insurance carriers.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
