File #: ID#23-1220    Version: 1 Name: Approve an increase to purchase order to multiple vendors as listed, for various roof repairs and replacements, in the amount of $500,000 for year three (3) for a new total of $1-million, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) Piggy
Type: Action Item Status: Passed
File created: 9/25/2023 In control: Solid Waste
On agenda: 10/18/2023 Final action: 10/18/2023
Title: Approve an increase to existing purchase order(s) for various roof repairs and replacements for the final term, October 1, 2023 through September 30, 2024, in the cumulative amount of $500,000.00, bringing the total amount to $1,000,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)
Attachments: 1. QR PA_300000003211162_123300465_0, 2. QR Roofing Services Resolution- Fully Executed 06.12.23, 3. QR City of Tampa- Roofing Services Bid 71031323- BID SUBMITTAL, 4. QR CoT Inspection Pricing 2023, 5. 4 - GARLAND Master_Agreement_PW1925, 6. 2 - GARLAND MICPA & Lead Agency Certificate, 7. 3 - GARLAND IFB_PW1925_Postings, 8. 1 - GARLAND - Florida State Statutes (2), 9. 10-21-19 Award Advanced Roofing (1), 10. AR Second Renewal with CPI-U adjustment Advanced Roofing (1)

SUBJECT/RECOMMENDATION:

Title

Approve an increase to existing purchase order(s) for various roof repairs and replacements for the final term, October 1, 2023 through September 30, 2024, in the cumulative amount of $500,000.00, bringing the total amount to $1,000,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)

Body

SUMMARY

Building & Maintenance’s (B&M) roofing repairs and replacements have been procured by obtaining quotes or by piggybacking other government entities’ contracts. Staff is requesting the ability to piggyback existing contracts for Quality Roofing Inc., Garland/DBS Inc and Advance Roofing for various roofing projects throughout the city for the duration of their respective term of contract or through the end of Fiscal Year (FY) 2024, whichever comes first. This will allow B&M to benefit from pre-negotiated prices for various items required.

On February 06, 2020, City Council awarded purchase orders(s) to multiple vendors for roof repairs and replacements through term of each piggyback contract or through the end of FY24, whichever came first.  The request to increase the final year of the contract is to supplement the increasing cost of roof repair and replacement and will allow building and maintenance to move forward with planned projects.  With this increase of $500,000.00, the total amount requested from October 1, 2023, through September 30, 2024, will be $1 million.

Piggyback Contracts:

Quality Roofing of Tampa FL - City of Tampa Contract #71031323 Roofing Services valid through May 30, 2024.

 

Garland/DBS, Inc. Cleveland, OH - Omnia Contract PW1925 (Racine County WI) Roofing Supplies and Services, Waterproofing, and Related Products and Services valid through October 14, 2024, with one, five-year renewal options.

 

Advanced Roofing, Inc., Ft. Lauderdale FL - City of Sunrise Contract #19-17-12-HR Roofing Maintenance & Repairs valid through May 31, 2024, with one, one-year renewal option.

 

Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.

 

APPROPRIATION CODE AND AMOUNT:

5656531-530300

GSBM180003