SUBJECT/RECOMMENDATION:
Title
Approve purchase orders with multiple vendors for citywide mechanical, electrical, plumbing and specialty services in the cumulative annual not-to-exceed amount of $4,000,000.00 with three, one-year renewal options pursuant to Invitation to Bid (ITB) 45-24 and authorize appropriate officials to execute same.
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SUMMARY:
Invitation to Bid (ITB) 45-24 Mechanical Electrical, Plumbing (MEP) and Specialty Services was issued on May 1, 2024, for as needed citywide MEP and specialty services. The City received 12 responses on May 30, 2024, all of which were responsive and responsible to the bid requirements. The bidders demonstrated a minimum of five years’ experience performing their respective trade(s) in a commercial/industrial environment and submitted proposed hourly rates for their services. The proposed rates were evaluated and compared to Bureau of Labor and Industries wages in the Tampa Bay area, fully loaded commercial trade rates, and multiple municipal trade-specific contracts in the region. General Services is requesting authorization to award to all vendors based on their standard rates. In the event that an emergency service is needed, the vendor with the lowest emergency rate will be utilized first. Awarded vendors by category are as follows:
Mechanical Contractors:
• Air Mechanical & Service Corp of Tampa, FL: Primary
• McMullen Air Conditioning Refrigeration Inc of St. Petersburg, FL: Secondary
• Krauss Company of Largo, FL: Tertiary
Electrical Contractors:
• LEW Electrical Services LLC of Tampa, FL: Primary
• Tamco Electric Inc of Seffner, FL: Secondary
• Bates Electric Inc of Tampa, FL: Tertiary
• MC Dean Inc. of Oldsmar, FL: Quaternary
• Piper Fire Protection dba Piper Electrical Services of Clearwater, FL: Quinary
Plumbing Contractors:
• Apollo Plumbing of Pinellas Co. Inc of Seminole, FL: Primary
• Scotto Plumbing Service and Repair LLC of Clearwater, FL: Secondary
• C. Lacey Plumbing Inc of Clearwater, FL: Tertiary
Uninterruptible Power Supply (UPS) Contractors:
• Bates Electric Inc of Tampa, FL: Primary
• MC Dean Inc. of Oldsmar, FL: Secondary
Solar Contractors:
• Bates Electric Inc of Tampa, FL: Primary
EV Charging Station Contractor:
• Bates Electric Inc of Tampa, FL: Primary
• MC Dean Inc. of Oldsmar, FL: Secondary
Gas Lines:
• Scotto Plumbing Service and Repair LLC of Clearwater, FL: Primary
Fuel Tank Contractor:
• Convault Maintenance Inc dba Tank Help: Primary
Building and Maintenance Division and the Public Utilities Department manage numerous capital and maintenance projects which require the services of certified mechanical, electrical, plumbing (MEP) contractors and specialty services. Having an established roster of contractors for each trade will enable Building and Maintenance to be more proactive and responsive to the many deadlines and needs throughout the City and facilitate Public Utilities’ maintenance of water and wastewater facilities in compliant operation.
In the event that the primary vendor is unavailable, the city will select the secondary vendor for the particular service. If both the primary and secondary vendors are unavailable, the city will then select the tertiary vendor for that particular service. This process continues sequentially for subsequent vendors as necessary. The intention is to maintain the rosters with a minimum of 3 contractors in each trade (if applicable) to ensure service continuity for both Building and Maintenance and Public Utilities to backfill roster contractors that may be dropped for a variety of reasons to include but not limited to inability to handle current work order requests, multiple refusal of requested services, company goes out of business, etc.
APPROPRIATION CODE AND AMOUNT:
Funding for this award will come from various operating cost centers as well as various Capital Improvement Projects, respective to the work being performed.
STRATEGIC PRIORITY:
The use of Mechanical, Electrical & Plumbing contractors is supported by Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 2.1, strengthen-public private initiatives 3.2, proactive code compliance, and targeted revitalization.
