SUBJECT/RECOMMENDATION:
Title
Authorize an increase on purchase order to Williamson Dacar Associates dba Williamson Design Associates (WDA) of Clearwater, FL for the interior and furniture design for the Clearwater Beach Library at the Clearwater Beach Recreation Center in the amount of $19,575.00 bringing the design service total to $112,115.00 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On July 15, 2021, Council approved the use of ten firms to serve as Architects of Record (AOR) RFQ 39-21 and WDA was selected as one of the approved firms.
The Clearwater Beach Recreation Center (CBRC), which also houses the Clearwater Beach Library, is over 30 years old. The facility sustained damage during Hurricanes Helene and Milton between September 26-27, 2024 and October 9-10, 2024 respectively. The City Manager approved a work order with WDA for architectural design services related to remedial flood damage repairs and renovations of the CBRC in the amount of $92,540.00.
It was later determined that additional design services were needed for the library. WDA submitted a Supplemental Work Order in the amount of $19,575.00 to provide interior and furniture design services for the Clearwater Beach Library, located within the Clearwater Beach Recreation Center, bringing the total design cost to $112,115.00.
These repairs are necessary to restore the facility to its pre-storm condition and reopen the CBRC and Library to serve the residents and visitors of Clearwater Beach.
Williamson DDA Associates was selected to perform these design services based on their availability and reputation for providing excellent work for other municipalities. For example, they have completed numerous projects for Pasco County’s Parks and Recreation Department. Their current lead time is four weeks which will allow City Staff to release the project for bid and finish construction by March 2026.
APPROPRIATION CODE AND AMOUNT:
This purchase will be coded to a special program code 1817525-546300-D2402, disaster response - Hurricane Helene. Staff is pursuing insurance and FEMA reimbursements.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
