SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Toter Incorporated of Statesville, NC for residential container purchases in the not to exceed amount of $43,883.45 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Solid Waste Department collects refuse and recycling from our residential customers in 64 and 96-gallon plastic containers. In 2012, the Department switched the type of residential container used to collect solid waste and recycling to this Toter product due to price, warranty and durability of their product.
Toter Incorporated is being recommended again because of their durability, uniformity with the containers currently issued, and the ability to be stacked after they are completely assembled due to our limited storage space. These carts are rotationally molded and made from medium density polyethylene which resists cracking and deformation much better than injection molded containers.
The Toter contract is available via piggyback through Sourcewell contract and authorized for use by the City Code of Ordinances, as referenced above. The multi-agency aggregate volume on this contract affords the City competitive pricing we would not be able to obtain through a bid of our own.
The Sourcewell contract #041521-TOT (State of Minnesota) is valid through May 28, 2025. The contract provides for carts/containers in different sizes and colors, as well as incorporating custom markings. Staff requests authorization of this purchase order/contract.
Prior to this agenda item, the City has spent $88,116.47 for purchases to Toter Incorporated during this fiscal year. Council approval of this item is necessary because the combined purchases to Toter will now be $131,999.92.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2022/23 operating budget of the Solid Waste Fund and Recycling Fund and we would be able to accept delivery during this fiscal year.
Funds are available in cost code 4242082-550400 (Solid Waste Fund - Collection - Residential) and 4262041-550400 (Recycling Fund - Residential) to fund this purchase order/contract.
USE OF RESERVE FUNDS:
N/A