SUBJECT/RECOMMENDATION:
Title
Approve a purchase order increase to H and H Liquid Sludge Disposal, Inc of Branford, FL and Merrell Bros, Inc of Kokomo, IN for the hauling and disposal of biosolids in the cumulative amount of $525,000.00 bringing the total amount to $3,580,800.00 pursuant to Invitation to Bid (ITB) 45-21, Biosolids Management Services and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
On November 4, 2021, Council authorized a purchase order to both H&H Liquid Sludge Disposal and Merrell Bros, Inc for the hauling and disposal of biosolids in the cumulative amount of $2,778,000.00 for the term November 5, 2021 through November 4, 2024. An increase of $277,800.00 (10%) was approved by the City Manager on March 13, 2024, bringing the cumulative total to $3,055,800.00.
Many factors have contributed to the need to add additional funds for Biosolids Management to include the Marshall Street (MS WRF) digester being offline from January 3, 2022 through January 24, 2023 for emergency repairs, the cost of disposal increase due to the requirement to haul undigested sludge to a Residuals Management Facility (RMF) instead of land applying, Producer Price Index (PPI) increases and extensive repairs to the centrifuge. With this increase the amount of the purchase order will be $3,580,800.00.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 4211354 and 4211355, to fund this contract.
STRATEGIC PRIORITY:
Biosolids disposal is required by law and is part of environmental stewardship, superior public service, and community wellbeing.
