SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to Municipal Emergency Services (MES) of Pinellas Park, FL, and Ten-8 Fire Equipment (Ten-8) of Bradenton, FL for the purchase of personal protective equipment, tools and equipment, communication system, SCBA parts, and miscellaneous items in a cumulative amount of $625,000.00 for term October 1, 2024, through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Approval is requested to issue purchase orders to both MES and Ten-8 for the purchase of a new communication system, 50 sets of replacement bunker gear (PPE), safety shoes, hose and nozzle replacement, SCBA annual parts and calibrations, Hurst extrication annual service, gas meters, and various other necessary items for Clearwater Fire and Rescue personnel and apparatus, as well as the Clearwater Police Department, through available piggyback contracts. This requested funding will be allocated as follows:
• $287,297.00 for replacement PPE turnout gear
• $ 55,000.00 for safety shoes per IAFF contract
• $ 35,000.00 for annual hurst repairs and inspections
• $ 20,000.00 for annual foam
• $ 7,500.00 for new communication system
• $ 25,000.00 for the Clearwater Police Department
The remaining $195,203.00 is for FY (Fiscal Year) 25, which will be used for items that need to be replaced (hose), tools and equipment for new vehicles, SCBAs, additional PPE accessories and repair parts.
CIP project 91261 Personal Protective Equipment (PPE) - outfits firefighters with bunker gear, boots, gloves, and helmets. PPE provides a high degree of protection for firefighters, along with providing many safety features members will use during an emergency response. Per National Fire Protection Association Standard 1851, PPE gear has a ten-year shelf life. Currently CFR issues one set of gear and then a second set five years later. CFR is implementing the purchase of two sets for all new hires and continuing the replacement for current employees.
CIP project 91229 Replace and Upgrade Air Packs (SCBAs) - provides funding for purchases of upgrade kits for changes to the National Fire Protection Associations (NFPA) standards. Parts and test set calibrations will be purchased for existing SCBAs.
CIP project 91263 Extrication Tools - provides funding for the upgrade and additional vehicle extrication equipment package. The project replaces existing units and upgrades equipment to current National Fire Protection Agency (NFPA) recommendations. These types of tools are utilized for various highly technical rescues to include motor vehicles, heavy equipment, and machinery.
Funding is reimbursed by Pinellas County at the annual projected amount as per the Fire Agreement and the ALS First Responder Agreement to fund unincorporated coverage.
Authorization is requested to piggyback Lake County Contract No. 22-730G & No. 22-730K, Fire Equipment, Supplies, and Services valid through July 31, 2025, with one (1), two (2) year renewal option is requested.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 315-91261, Personal Protective Equipment, to fund the balance of the PPE order. Additional funding is through projects, 91229 (Replacement and Upgrade Air Packs), 91263 (Extrication Tools), and the Fire Department’s operating cost codes. Funding for future years will be requested in the annual budget process.
The operations of the Fire Department and associated capital projects are funded with General Fund Revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Foster safe and healthy communities through first-class public safety and emergency response services.
